Remote Recruiting Coordinator – Legal Talent Operations

Ballard Spahr LLP; Minneapolis (MN); Remote; USD 55,000 - 65,000; Full time

Job summary

Ballard Spahr LLP is seeking a Recruiting Coordinator to join the Human Resources Recruiting team. This fully remote role supports daily administrative recruiting tasks across multiple time zones, utilizing Workday Recruiting and related tools.

You will schedule interviews, prepare job-specific recruitment booklets, create candidate assessments, and coordinate new-hire orientations and check-in calls. Collaboration with Hiring Managers is essential to ensure a smooth process.

Qualifications

• 2+ years of experience in recruiting or related discipline.
• Experience with Workday Recruiting and other firm applications; SharePoint is a plus.
• Proficient in Outlook, Excel and Word.
• Regular and predictable attendance and willingness to work beyond hours.

Responsibilities

• Schedule telephone, video, and in-person interviews and intake meetings across multiple time zones.
• Create and send computerized assessments and upload results to Workday.
• Manage employee referral communications and upload correspondence to Workday.
• Update and maintain scheduling logs and recruitment process checklists in SharePoint.
• Coordinate with supervisors and new employees to schedule new-hire checkin calls and meetings.
• Communicate daily with recruiting team and Hiring Managers; respond to candidate inquiries.

Skills

Growth Mindset

Communication

Detail-Oriented

Education

Equivalent combination of education and experience

Tools

Workday Recruiting

iManage/FileSite

NetDocs

SharePoint

Job description

Ballard Spahr LLP is seeking a Recruiting Coordinator to join the Human Resources Recruiting team. This fully remote role supports daily administrative recruiting tasks across multiple time zones, utilizing Workday Recruiting and related tools.

You will schedule interviews, prepare job-specific recruitment booklets, create candidate assessments, and coordinate new-hire orientations and check-in calls. Collaboration with Hiring Managers is essential to ensure a smooth process.