Remote Recruiting Coordinator — Legal Talent & Onboarding

Ballard Spahr LLP; United States; Remote; USD 55,000 - 65,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Ballard Spahr LLP is seeking a Recruiting Coordinator in the HR department. This fully remote role supports the Business Professional Recruiting team by handling daily administrative recruiting tasks, including scheduling interviews, preparing candidate assessments, distributing feedback forms, coordinating new‑hire orientations, and check‑ins, using Workday Recruiting and related firm applications.

The ideal candidate has 2+ years in recruiting, excels at written and verbal communication, and

Qualifications

• 2+ years of experience in recruiting or related discipline; law firm/legal environment preferred.
• Working knowledge of applicant tracking and onboarding systems; Experience with Workday Recruiting, iManage/FileSite, NetDocs.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Regular and predictable attendance is a core requirement and ability to work beyond scheduled hours.

Responsibilities

• Support recruiting functions for business professionals using Workday Recruiting and firm applications.
• Complete tasks in Workday based on direction from Hiring Managers and Recruiters, including scheduling interviews and sending candidate assessments.
• Update and maintain systems and spreadsheets.
• Initiate and monitor background checks, reference checks, and conflicts surveys; partner with conflicts team and background check vendor.
• Coordinate with supervisors and new employees to schedule new-hire check-in calls and meetings.
• Communicate daily with the recruiting team and Hiring Managers; respond to candidate inquiries via Workday, telephone, and email.

Skills

Communication

Growth Mindset

Detail-Oriented

Education

Equivalent combination of education and experience

Tools

Workday Recruiting

iManage/FileSite

NetDocs

SharePoint

Microsoft Excel

Job description

Ballard Spahr LLP is seeking a Recruiting Coordinator in the HR department. This fully remote role supports the Business Professional Recruiting team by handling daily administrative recruiting tasks, including scheduling interviews, preparing candidate assessments, distributing feedback forms, coordinating new‑hire orientations, and check‑ins, using Workday Recruiting and related firm applications.

The ideal candidate has 2+ years in recruiting, excels at written and verbal communication, and