Remote Recruiting Coordinator - HR Operations

Ballard Spahr LLP; Phoenix (AZ); Remote; USD 55,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Fully remote work

Job summary

Ballard Spahr LLP is seeking a Recruiting Coordinator for our Human Resources team. The role supports daily administrative recruiting tasks, schedules interviews, prepares assessments, coordinates new hire orientations, and tracks metrics across multiple time zones.

The position is fully remote, requires 2+ years in recruiting (ideally in a law firm), and involves collaboration with Hiring Managers and Recruiters to ensure smooth processes and candidate experiences.

Qualifications

• 2+ years of experience in recruiting or related discipline.
• Equivalent combination of education and experience.
• Law firm or legal environment experience preferred.
• Familiarity with ATS and onboarding systems (Workday Recruiting, iManage/FileSite, NetDocs).
• Proficient in Outlook, Excel, Word.

Responsibilities

• Schedule interviews (phone, video, in-person) and intake meetings across time zones.
• Prepare and send job-specific recruitment booklets and assessments.
• Coordinate new hire orientations and check-in calls.
• Manage candidate communications via Workday, email, and phone.
• Maintain scheduling logs and recruitment checklists in SharePoint.

Skills

Growth Mindset

Communication

Detail-Oriented

Education

Equivalent education/experience

Tools

Workday Recruiting

iManage/FileSite

NetDocs

SharePoint

Microsoft Office

Job description

Ballard Spahr LLP is seeking a Recruiting Coordinator for our Human Resources team. The role supports daily administrative recruiting tasks, schedules interviews, prepares assessments, coordinates new hire orientations, and tracks metrics across multiple time zones.

The position is fully remote, requires 2+ years in recruiting (ideally in a law firm), and involves collaboration with Hiring Managers and Recruiters to ensure smooth processes and candidate experiences.