Remote Recruiting Coordinator – Law Firm Ops

Ballard Spahr LLP; Pennsylvania; Remote; USD 55,000 - 65,000; Full time

Job summary

Ballard Spahr LLP is seeking a Recruiting Coordinator to support daily administrative recruiting tasks. This fully remote role partners with the Business Professional Recruiting team to schedule interviews, prepare materials, coordinate new-hire activities, and track feedback.

Responsibilities include coordinating interviews across time zones, sending assessments, and maintaining Workday and SharePoint data.

Qualifications

• 2+ years of experience in recruiting or related discipline.
• Experience in a law firm or legal environment is preferred.
• Familiarity with applicant tracking and onboarding systems such as Workday Recruiting and firm-wide apps.

Responsibilities

• Schedule telephone, video, and in-person interviews and intake meetings across time zones.
• Create and send assessments, report results, and upload to candidate profiles.
• Manage employee referrals and document correspondence in Workday.
• Maintain scheduling and onboarding logs in SharePoint and other systems.
• Coordinate pre-employment checks and new-hire check-ins.
• Communicate daily with recruiting team and Hiring Managers; respond to inquiries.

Skills

Growth mindset

Communication

Detail-oriented

Education

2+ years recruiting experience

Tools

Workday Recruiting

iManage/FileSite

NetDocs

SharePoint

Outlook

Excel

Word

Job description

Ballard Spahr LLP is seeking a Recruiting Coordinator to support daily administrative recruiting tasks. This fully remote role partners with the Business Professional Recruiting team to schedule interviews, prepare materials, coordinate new-hire activities, and track feedback.

Responsibilities include coordinating interviews across time zones, sending assessments, and maintaining Workday and SharePoint data.