Remote Real Estate Transaction Coordinator

Placements24; Queenstown (MD); Hybrid; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Remote work

Retirement savings

Professional development

Supportive remote team

Job summary

Placements24 is seeking a highly organized Remote Real Estate Transaction Coordinator to manage administrative and logistical aspects of property transactions from contract to closing. You will be the central point of contact for agents, buyers, sellers, and vendors, ensuring deadlines are met and documentation is meticulously handled.

This fully remote role requires exceptional attention to detail and strong communication in a virtual environment.

Qualifications

• Proven experience as a Real Estate Transaction Coordinator or similar
• Deep knowledge of real estate transaction processes and documentation
• Exceptional organizational skills and meticulous attention to detail
• Excellent written and verbal communication
• Proficient with real estate CRM software and Microsoft Office
• Ability to manage multiple transactions and meet deadlines
• Self-motivated, disciplined, and capable of working remotely
• Experience with digital signature platforms (DocuSign) is a plus
• High school diploma required; associate's or bachelor's degree is a plus

Responsibilities

• Handle all steps from contract signing to closing
• Coordinate with agents, buyers, sellers, lenders, appraisers, and title companies
• Prepare and review all transaction documents and contracts
• Ensure timelines for contingencies, inspections, and disclosures
• Maintain clear, proactive communication with all parties
• Track progress and provide status updates
• Ensure compliance with laws and company policies
• Schedule closings and coordinate post-closing tasks
• Troubleshoot issues during the transaction process

Skills

Real estate knowledge

Organizational skills

Communication skills

Detail oriented

Independent remote work

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree (advantage)

Tools

CRM software

Microsoft Office (Word, Excel, Outlook)

DocuSign / digital signatures

Job description

About the Role

Our client is seeking a highly organized and efficient Remote Real Estate Transaction Coordinator to manage the administrative and logistical aspects of property transactions from contract to closing. This fully remote role is crucial for ensuring seamless and timely completion of all deals, maintaining clear communication among all parties involved, and meticulously managing documentation. The ideal candidate is exceptionally detail-oriented, possesses strong organizational skills, and excels in a virtual work environment. You will be the central point of contact for agents, buyers, sellers, and third-party vendors, ensuring all deadlines are met and all compliance requirements are satisfied. This position offers the flexibility of remote work combined with the satisfaction of playing a vital role in successful property sales.

Key Responsibilities

• Manage all aspects of real estate transactions from contract signing to closing.
• Coordinate with agents, buyers, sellers, lenders, appraisers, and title companies.
• Prepare, review, and manage all necessary transaction documents and contracts.
• Ensure all deadlines for contingencies, inspections, and disclosures are met.
• Maintain open and consistent communication with all parties throughout the transaction process.
• Track transaction progress and provide regular updates to relevant stakeholders.
• Ensure compliance with all legal and company policies and procedures.
• Schedule and coordinate closing appointments.
• Assist with post-closing tasks and file management.
• Troubleshoot and resolve any issues that may arise during the transaction process.

Requirements

• Proven experience as a Real Estate Transaction Coordinator, administrative assistant, or similar role.
• In-depth knowledge of real estate transaction processes and documentation.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in real estate CRM software and Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple transactions simultaneously and meet strict deadlines.
• Self-motivated and disciplined, with the ability to work independently in a remote setting.
• Strong problem-solving skills and the ability to anticipate and address potential issues.
• Experience with digital signature platforms (e.g., DocuSign) is a plus.
• High school diploma or equivalent; associate's or bachelor's degree is an advantage.

Benefits

• This role offers a competitive salary, reflecting your expertise and contribution.
• Enjoy the ultimate flexibility with a fully remote work arrangement, eliminating commute time and enhancing work-life balance.
• Our client provides a comprehensive benefits package, including health insurance and retirement savings options.
• Opportunities for professional development and training are available to help you grow in your role.
• You will be part of a supportive and efficient remote team.