Licensed Real Estate Transaction Coordinator full time

High Performance Real Estate Advisors; Charlotte (NC); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Opportunity to grow within real estate operations

Supportive, team-focused environment

Clear systems and processes

Job summary

High Performance Real Estate Advisors is seeking a detail-oriented Real Estate Transaction Coordinator to support our team in Charlotte, NC. This role involves managing transactions from contract to closing, ensuring accuracy in documentation, and maintaining organized files.

The ideal candidate will possess an active real estate license in NC or SC and have a strong understanding of the contract-to-close process. Excellent communication skills and a proactive attitude are essential for success in this position.

Qualifications

• Active real estate license required (NC and SC).
• Prior experience in transaction coordination or administrative roles preferred.
• Strong understanding of the residential real estate contract-to-close process.

Responsibilities

• Manage real estate transactions from contract to close.
• Review contracts for accuracy and completeness.
• Track important deadlines and milestones.
• Communicate effectively with all transaction parties.

Skills

Attention to detail

Communication skills

Organizational skills

Problem-solving

Education

Active real estate license

Experience in transaction coordination

Tools

CRM systems

E-signature tools

MLS

Transaction management software

Job description

High Performance Real Estate Advisors is looking for a detail-oriented, proactive, and licensed Real Estate Transaction Coordinator to support our growing real estate team. This is an in-office position.

This role is ideal for someone who understands the real estate contract-to-close process, enjoys keeping people and deadlines organized, and takes pride in creating a smooth experience for clients, agents, lenders, attorneys, and vendors.

About the Role

The Licensed Real Estate Transaction Coordinator will oversee and support real estate transactions from contract to closing. You will help ensure files are complete, deadlines are tracked, documents are accurate, and communication stays clear throughout the process.

You will work closely with our agents, clients, operations team, attorneys, lenders, inspectors, title companies, and other transaction partners to help keep each deal moving forward efficiently and professionally.

Key Responsibilities

• Manage real estate transactions from contract to close
• Review contracts, addenda, disclosures, and required documents for accuracy and completeness
• Track important deadlines, contingencies, inspection periods, appraisal dates, mortgage commitments, and closing milestones
• Maintain organized transaction files and ensure compliance requirements are met
• Communicate with agents, clients, attorneys, lenders, title companies, inspectors, and other parties as needed
• Coordinate signatures and document completion through the appropriate systems
• Provide regular transaction updates to agents and internal team members
• Help identify missing items, potential issues, or upcoming deadlines before they become problems
• Support closing preparation and confirm all required documents and tasks are completed
• Maintain a high level of professionalism, confidentiality, and client service

Qualifications

• Active real estate license required (NC and SC)
• Prior real estate transaction coordination, administrative, or operations experience strongly preferred
• Strong understanding of the residential real estate contract-to-close process
• Excellent attention to detail and follow-through
• Strong written and verbal communication skills
• Ability to manage multiple files, deadlines, and priorities at once
• Comfortable working with contracts, forms, checklists, and digital systems
• Proactive problem-solver who can anticipate next steps
• Professional, organized, reliable, and team-oriented
• Experience with real estate platforms, CRM systems, e-signature tools, MLS, or transaction management software is a plus

Ideal Candidate

You are highly organized, calm under pressure, and comfortable being the person who keeps the details on track. You enjoy supporting agents and clients, communicating clearly, and making sure nothing falls through the cracks.

You take ownership of your work, ask good questions, and understand that every deadline, document, and detail matters in a real estate transaction.

What We Offer

• Opportunity to work with a high-performing real estate team
• Supportive, team-focused environment
• Clear systems, processes, and expectations
• Opportunity to grow within real estate operations
• A role where your organization, communication, and follow-through directly impact the client and agent experience

Schedule & Compensation

Compensation and schedule will be discussed based on experience, availability, and role fit.

How to Apply

Please submit your resume and a brief note sharing your real estate experience, transaction coordination background, and why you would be a strong fit for this role.