Remote Property Management & Admin Assistant (Part-Time)

Confidential; Miami, Fort Lauderdale (FL, FL); Hybrid; USD 21,000 - 34,000; Part time

Job summary

Confidential Private Office seeks a highly organized Property Management & Administrative Assistant to support the Owner across a diversified real estate portfolio. The role focuses on property management administration while providing executive support to the Operations Team.

Remote work with occasional on-site visits in the Miami area requires discretion and professionalism. The candidate will manage multiple properties, supervise vendors, and coordinate calendars, travel, and communications,

Qualifications

• 1-2 years experience in property assistance, administration, or portfolio coordination.
• Highly organized with exceptional attention to detail.
• Ability to manage confidential information with discretion.
• Strong written and verbal communication skills.
• Proactive problem-solver with high accountability.

Responsibilities

• Oversee administrative management of properties across multiple states and international locations.
• Monitor and track monthly rent payments, maintenance fees, and HOA payments.
• Manage property taxes and insurance policies for all properties.
• Maintain and update property management software (Yardi).
• Prepare and deliver monthly real estate performance reports to the Owner.
• Serve as liaison between Owner, property managers, agents, building management offices, and utility providers.
• Coordinate utility accounts and setup appointments.
• Monitor rent collections and address discrepancies.
• Ensure compliance documentation and renewals are completed on time.
• Manage Owner’s calendar and executive assistance tasks.
• Assist with monitoring, organizing, and prioritizing email correspondence.
• Coordinate meetings, travel logistics, and shipments.
• Monitor subscriptions and vehicle-related tasks.

Skills

Highly organized

Discretion

Communication

Problem-solving

Job description

Confidential Private Office seeks a highly organized Property Management & Administrative Assistant to support the Owner across a diversified real estate portfolio. The role focuses on property management administration while providing executive support to the Operations Team.

Remote work with occasional on-site visits in the Miami area requires discretion and professionalism. The candidate will manage multiple properties, supervise vendors, and coordinate calendars, travel, and communications,