Remote Operations Admin & Billing Assistant (Property Mgmt)

United States Digital Space LLC; United States; Remote; USD 42,000 - 65,000; Full time

Benefits offered by this job

100% remote work

Job summary

United States Digital Space LLC is seeking a Remote Operations Administrative Assistant (Property Management) to support daily operations for a growing multi-family property management company. The role emphasizes administrative, operational, and accounting tasks with strong ownership and reliability.

You will handle billing, vendor coordination, reporting, documentation, and executive support, primarily using AppFolio and QuickBooks with training provided. Remote work from the US hours EST.

Qualifications

• Proficient level of English (written and spoken).
• Excellent interpersonal and communication skills.
• Experience with AppFolio and QuickBooks preferred but training will be provided.
• Extremely reliable and consistent.
• Experience as a personal assistant, operations assistant, data entry, or similar roles.
• Organized, calm under pressure, with a strong sense of responsibility.
• Proficient with Microsoft Office and standard business tools.
• Ability to learn new systems and workflows quickly.
• Willing to work U.S. Eastern Time business hours.

Responsibilities

• Handle billing, payments, and basic reconciliations using AppFolio.
• Use QuickBooks as a secondary system when needed.
• Prepare financial and operational reports.
• Assist with accounting and data organization tasks.
• Communicate with vendors and follow up on payments or service requests.
• Support contract coordination, lease documentation, and administrative tasks.
• Provide general administrative and executive support as needed.
• Maintain organized digital records and internal documentation.
• Assist with scheduling, calendar coordination, and follow-up communications.
• Monitor and update internal trackers and operational databases.

Skills

Communication skills

English proficiency

Reliability

Ownership mindset

Multitasking

Tools

AppFolio

QuickBooks

Microsoft Office

Job description

United States Digital Space LLC is seeking a Remote Operations Administrative Assistant (Property Management) to support daily operations for a growing multi-family property management company. The role emphasizes administrative, operational, and accounting tasks with strong ownership and reliability.

You will handle billing, vendor coordination, reporting, documentation, and executive support, primarily using AppFolio and QuickBooks with training provided. Remote work from the US hours EST.