Remote Project Support & Coordination Specialist

Talentoma; Oregon; Remote; USD 49,000 - 65,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Talentoma in Oregon is seeking a project support specialist who coordinates updates, tracks action items, and keeps work moving toward milestones. This fully remote, work-from-home role sits within a project management team and collaborates with project managers, team members, and external contacts to ensure clear updates.

The role requires a 40-hour weekly commitment, with flexible working days and shift times.

Qualifications

• High school diploma or equivalent.
• 1–2 years preferred in project support, coordination, or a related administrative role.
• Familiarity with project phases, milestones, task dependencies, status updates, and action-item tracking.
• Experience using a project management platform such as Microsoft Project is preferred.
• Comfort using a scheduling and calendar tool such as Doodle and a spreadsheets and data entry tool such as Google Sheets.
• Ability to write clear updates, ask focused questions, and communicate professionally with varied project contacts.
• Ability to review changing priorities, identify missing details, and elevate concerns with relevant context.
• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from a dedicated home workspace.
• Structured onboarding and training on Microsoft Project, Doodle, and Google Sheets.
• Regular check-ins with the project manager.
• Experience building project tracking, status communication, meeting support, and follow-up skills.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.

Responsibilities

• Review incoming project requests from a shared queue, emails, meeting follow-ups, and assigned work items, then confirm the request includes needed context and an owner.
• Enter approved tasks, milestone dates, dependencies, and status details in a project management platform such as Microsoft Project.
• Maintain action-item lists after project meetings, identify incomplete updates, and send clear follow-up messages to assigned team members.
• Coordinate meeting invitations and project check-ins through a scheduling and calendar tool such as Doodle, resolving conflicts with the project manager.
• Gather status updates from contributors, compare progress with planned dates, and highlight missing information, delays, or changing priorities.
• Prepare concise project summaries using a spreadsheets and data entry tool such as Google Sheets for review by project managers and team leads.
• Check task descriptions, due dates, ownership, and dependencies before updates are shared, and record decisions, next steps, and open questions.
• Route issues that may affect scope, timing, resources, or stakeholder expectations to the project manager with complete background and current status.
• Follow up on overdue action items, update the project workspace when responses arrive, and notify the project manager when no response is received.
• Support project closeout by confirming final task status, summarizing outstanding follow-up, and organizing handoff details for the responsible team members.
• Meet quality expectations through accurate updates, timely turnaround, complete notes, and consistent follow-up on assigned project work.

Skills

Communication skills

Time management

Attention to detail

Remote work discipline

Education

High school diploma or equivalent

Tools

Microsoft Project

Doodle

Google Sheets

Job description

Talentoma in Oregon is seeking a project support specialist who coordinates updates, tracks action items, and keeps work moving toward milestones. This fully remote, work-from-home role sits within a project management team and collaborates with project managers, team members, and external contacts to ensure clear updates.

The role requires a 40-hour weekly commitment, with flexible working days and shift times.