Remote Administrative Specialist: Task & Meeting Coordinator

Talentoma; Utah; Teletrabalho; USD 42 000 - 62 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health coverage

Paid leave

401(k) plan

Maternity leave

Bonus opportunities

Resumo da oferta

Talentoma is seeking a Virtual Assistant Specialist to provide focused remote administrative support for leaders and partners. The role centers on organizing requests, preparing materials, maintaining task information, and delivering timely status updates from Utah, United States.

The position is fully remote with a standard 40-hour week, though shift times may vary and requires reliable internet and a quiet workspace.

Qualificações

• 1–2 years of administrative, coordination, or virtual support experience.
• Familiarity with calendars, inboxes, meeting materials, task lists, and professional follow-up.
• Experience using Notion and Dropbox.
• Experience using Doodle for scheduling.
• Ability to prepare materials with Google Docs and Google Slides.
• Capture organized action items with OneNote.
• Strong prioritization and discretion with sensitive information.
• Reliable internet and 40-hour weekly availability.
• Authorization to work in the United States.

Responsabilidades

• Receive requests and confirm purpose, priority, owner and due date.
• Record clear task notes in a workspace tool.
• Coordinate meetings and reminders; manage calendars.
• Draft routine emails, updates, agendas, and follow-ups.
• Prepare presentation materials and reference pages.
• Maintain organized shared folders and reference materials.
• Capture actions, owners, decisions, and deadlines in meetings.
• Monitor tasks and follow up on missing information or approvals.
• Escalate conflicts or overdue decisions to team lead.
• Measure quality by accuracy and timely follow-ups.

Conhecimentos

Calendar management

Inbox management

Task coordination

Meeting preparation

Email drafting

Status updates

Prioritization

Remote communication

Formação académica

High school diploma or equivalent

Ferramentas

Notion

Dropbox

Google Docs

Google Slides

Microsoft OneNote

Doodle

Descrição da oferta de emprego

Talentoma is seeking a Virtual Assistant Specialist to provide focused remote administrative support for leaders and partners. The role centers on organizing requests, preparing materials, maintaining task information, and delivering timely status updates from Utah, United States.

The position is fully remote with a standard 40-hour week, though shift times may vary and requires reliable internet and a quiet workspace.