Remote Project Coordination Specialist

Talentoma; New York (NY); Remote; USD 47,000 - 63,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Talentoma is seeking a Project Coordination Specialist to support delivery of internal projects from a fully remote setup based in New York. You will receive requests, organize actions, track milestones, and keep stakeholders updated while collaborating with project leads, vendors, and internal contributors.

The role requires a 40-hour workweek, strong written and verbal communication, and the ability to manage multiple tasks with clear ownership and timely follow-ups in a remote environment.

Qualifications

• High school diploma or equivalent.
• 1–2 years of project support or related experience preferred.
• Familiarity with project phases, milestones, dependencies, and status updates preferred.
• Experience using a project management tool such as Smartsheet preferred.
• Clear written and verbal communication for updates and stakeholder follow-up.

Responsibilities

• Receive project requests and confirm purpose, contacts, dates, and materials.
• Review details for completeness and request missing information.
• Create and track tasks, milestones, ownership, and progress in a PM tool.
• Organize folders, action lists, notes, and reference materials for easy access.
• Prepare meeting agendas and follow-up summaries with owners and next actions.
• Monitor items, due dates, and dependencies; follow up when needed.
• Escalate blockers or delays to the PM lead for direction.
• Coordinate status updates with departments and vendors.
• Assist close-out with final status and closure notes.

Skills

Communication skills

Time management

Attention to detail

Smartsheet proficiency

Remote collaboration

Education

High school diploma or equivalent

Tools

Smartsheet

Job description

Talentoma is seeking a Project Coordination Specialist to support delivery of internal projects from a fully remote setup based in New York. You will receive requests, organize actions, track milestones, and keep stakeholders updated while collaborating with project leads, vendors, and internal contributors.

The role requires a 40-hour workweek, strong written and verbal communication, and the ability to manage multiple tasks with clear ownership and timely follow-ups in a remote environment.