Remote Program Coordination Specialist for Growth

Talentoma; North Carolina; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Talentoma is seeking a Program Coordination Specialist to manage the open program coordination queue, review emails, meeting requests, status updates, and questions, and help teams move work forward with clear information and timely follow-up. The role operates under a program manager and collaborates with distributed teams to coordinate milestones, meetings, materials, and actions.

Based in North Carolina but fully remote, this position requires a 40-hour week with flexible days/times.

Qualifications

• High school diploma or equivalent.
• 1-2 years of related program, project, operations, or administrative experience.
• Familiarity with coordinating milestones, action items, dependencies, and meeting materials.
• Experience with Smartsheet, Doodle, and Excel is preferred.
• Clear written and verbal communication with program managers and stakeholders.

Responsibilities

• Review the coordination queue, inbox, meeting requests, and tasks to identify new needs and actions.
• Confirm details, contacts, dates, dependencies, and outcomes before adding work to plans.
• Maintain milestones, action items, owners, and status notes in Smartsheet.
• Coordinate meeting invitations, agendas, attendee lists, and follow-up items with scheduling tools.
• Prepare concise status summaries from updates, noting completed work and blockers.
• Update trackers and simple calculations in Excel.
• Follow up with contributors for updates, approvals, or responses.
• Escalate priority conflicts and scope questions to the program manager with context.
• Share approved information with internal stakeholders and vendors.
• Organize shared program materials so teams can locate current plans and notes.
• Meet quality expectations with accurate updates, timely responses, and thorough follow-up.

Skills

Communication

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Smartsheet

Doodle

Microsoft Excel

Job description

Talentoma is seeking a Program Coordination Specialist to manage the open program coordination queue, review emails, meeting requests, status updates, and questions, and help teams move work forward with clear information and timely follow-up. The role operates under a program manager and collaborates with distributed teams to coordinate milestones, meetings, materials, and actions.

Based in North Carolina but fully remote, this position requires a 40-hour week with flexible days/times.