Remote Administrative Coordinator: Calendar & Tasks

Talentoma; Oregon; Remote; USD 49,000 - 65,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Talentoma is seeking a remote Administrative Coordinator in the United States (Oregon focus) to review, organize, and communicate meeting requests. You will track calendars, manage shared priorities, and provide clear updates from intake to closure.

The role sits in the administrative operations group and works with managers, vendors, and distributed colleagues. The position is fully remote with a 40-hour weekly commitment and varying work days.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative coordination or related experience preferred.
• Familiarity with coordinating calendars, meeting details, action items, and shared team priorities.
• Experience using Outlook for invitations, updates, and participant communications preferred.
• Experience using Google Sheets to maintain trackers and status information preferred.
• Familiarity with Asana for task visibility, updates, and coordination preferred.

Responsibilities

• Receive administrative requests through shared inboxes, project queues, virtual meetings, and internal messages; confirm outcomes and priority.
• Review request details for completeness; identify missing information and request clarification.
• Coordinate meeting invitations, agendas, attendee details, and follow-up actions using a scheduling tool.
• Maintain trackers, action lists, and status summaries in spreadsheets.
• Create organized reference materials, routine correspondence, and meeting summaries with clear next steps.
• Coordinate routine vendor contacts, service requests, and internal handoffs; keep managers informed of progress.
• Update task assignments, due dates, dependencies, and completion status in a project management tool.
• Follow up on open requests and escalate delayed or priority matters to the administrative team lead.
• Confirm completed work with requesters and retain clear notes in trackers or project workspaces.
• Meet quality expectations through accuracy, timely turnaround, and consistent follow-up.

Skills

Outlook scheduling

Google Sheets

Asana

Communication

Remote work

Education

High school diploma

Tools

Microsoft Outlook

Google Sheets

Asana

Job description

Talentoma is seeking a remote Administrative Coordinator in the United States (Oregon focus) to review, organize, and communicate meeting requests. You will track calendars, manage shared priorities, and provide clear updates from intake to closure.

The role sits in the administrative operations group and works with managers, vendors, and distributed colleagues. The position is fully remote with a 40-hour weekly commitment and varying work days.