Remote Project Coordinator - Health Programs & Meetings

ICF; United States; Remote; USD 61,000 - 104,000; Full time

Job summary

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars. You will coordinate day-to-day activities across multiple workstreams, manage schedules, and ensure timely, accurate deliverables for clients and stakeholders.

The ideal candidate is highly organized, responsive, and capable of drafting clear business communications, maintaining project documents, and tracking action items.

Qualifications

• 3+ years of professional experience providing project coordination, administrative support, meeting or event support, or similar client-facing services for interdisciplinary teams.
• Ability to obtain and maintain a Public Trust clearance.
• 2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams.
• 2+ years organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes.
• 3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• 2+ years’ experience with event registration platforms, web content management systems, project tracking tools (Confluence, JIRA), and internal procurement or financial systems.

Responsibilities

• Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders.
• Coordinate activities, schedules, deliverables, and approval processes across multiple workstreams.
• Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools to support timely completion of assignments.
• Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials.
• Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up.
• Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination.
• Maintain accurate information in project systems, shared workspaces, websites, and other platforms, following established quality-control and approval procedures.

Skills

Project coordination

Client-facing communication

Documentation and reporting

Time management

Cross-functional collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

SharePoint

Confluence

JIRA

Web Content Management

Job description

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars. You will coordinate day-to-day activities across multiple workstreams, manage schedules, and ensure timely, accurate deliverables for clients and stakeholders.

The ideal candidate is highly organized, responsive, and capable of drafting clear business communications, maintaining project documents, and tracking action items.