Project Coordinator

ICF Olson; United States; Remote; USD 61,000 - 104,000; Full time

Job summary

ICF is seeking an experienced Project Coordinator to support federal health programs, including meetings, webinars, and web content.

You will manage multiple workstreams, maintain documents and schedules, draft client communications, and handle logistics for events and travel. A Bachelor's degree and 3+ years' experience, MS 365 proficiency, and ability to obtain a Public Trust clearance are required.

Qualifications

• Bachelor’s degree in business, communications, social sciences, or related field, or equivalent relevant experience.
• 3+ years of professional project coordination or administrative support for interdisciplinary teams.
• Ability to obtain and maintain a Public Trust clearance.
• 2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams.
• 2+ years organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes.
• 3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• 2+ years’ experience with event registration platforms, web content management systems, project tracking tools (e.g. Confluence, JIRA), and internal procurement or financial systems.

Responsibilities

• Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders.
• Coordinate project activities, schedules, deliverables, and approval processes across multiple workstreams.
• Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools to support timely completion of assignments.
• Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials.
• Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up.
• Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination.
• Maintain accurate information in project systems, shared workspaces, websites, and other platforms, following established quality-control and approval procedures.
• Monitor deadlines, identify risks or gaps, resolve routine issues, elevate concerns as appropriate, and communicate project status clearly.

Skills

Project coordination

Client-facing

Microsoft 365

Communication

Written communication

Meeting support

Logistics

Education

Bachelor’s degree

Tools

Confluence

JIRA

SharePoint

Job description

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars; communications products; and website updates. The ideal candidate is highly organized, responsive, and comfortable coordinating multiple workstreams, deadlines, stakeholders, and approval processes in a fast-paced client-service environment. Candidates should bring strong written communication skills, sound judgment, attention to detail, and experience translating client needs into accurate, timely, and well-coordinated deliverables.

Key Responsibilities

Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders. Coordinate project activities, schedules, deliverables, and approval processes across multiple workstreams. Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools to support timely completion of assignments. Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials. Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up. Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination. Maintain accurate information in project systems, shared workspaces, websites, and other platforms, following established quality-control and approval procedures. Monitor deadlines, identify risks or gaps, resolve routine issues, elevate concerns as appropriate, and communicate project status clearly.

Basic Qualifications

Bachelor’s degree in business, communications, social sciences, or a related field, or equivalent relevant experience. 3+ years of professional experience providing project coordination, administrative support, meeting or event support, or similar client-facing services for interdisciplinary teams. Ability to obtain and maintain a Public Trust clearance. 2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams. 2+ years experience organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes. 3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint. 2+ years’ experience with event registration platforms, web content management systems, project tracking tools (e.g. Confluence, JIRA), and internal procurement or financial systems.

Preferred Skills/Experience

5+ years of project coordination experience. Demonstrated ability to manage multiple assignments, schedules, contributors, and deadlines while maintaining accurate records and attention to detail. Experience supporting NIH or other federal health agencies or government contracts. Experience coordinating scientific meetings, workshops, and webinars, or other events, including speaker and attendee communications. Experience updating websites or SharePoint sites, managing event registration systems, and supporting digital communications such as newsletters, event listings, or social media content. Ability to work independently and collaboratively with diverse stakeholders. Experience creating reports and dashboards with Google Analytics data studio. Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Meeting Professional (CMP), Certified Government Meeting Professional (CGMP), or related credential. Familiarity with public health, biomedical research, dietary supplements, rare diseases, clinical research, or other scientific subject matter.

Working at ICF ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read ourEEO policy. We will consider for employment qualified applicants with arrest and conviction records. Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please [e-mail] we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more aboutworkplacediscriminationrights or our benefit offerings which are included in theTransparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position based on full-time employment is: $61,232.00 - $104,094.00 Nationwide Remote Office (US99)

Need help? We're here: [e-mail] About ICF ICF is a global consulting and technology services company with approximately 9,000 employees, but we are not your typical consultants. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and creatives. We combine unmatched industry expertise with cutting-edge engagement capabilities to help organizations solve their most complex challenges. Since 1969, public and private sector clients have worked with ICF to navigate change and shape the future. Learn more at icf.com.