Federal Health Projects Coordinator

ICF Olson; United States; Remote; USD 61,000 - 104,000; Full time

Job summary

ICF is seeking an experienced Project Coordinator to support federal health programs, including meetings, webinars, and web content.

You will manage multiple workstreams, maintain documents and schedules, draft client communications, and handle logistics for events and travel. A Bachelor's degree and 3+ years' experience, MS 365 proficiency, and ability to obtain a Public Trust clearance are required.

Qualifications

• Bachelor’s degree in business, communications, social sciences, or related field, or equivalent relevant experience.
• 3+ years of professional project coordination or administrative support for interdisciplinary teams.
• Ability to obtain and maintain a Public Trust clearance.
• 2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams.
• 2+ years organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes.
• 3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• 2+ years’ experience with event registration platforms, web content management systems, project tracking tools (e.g. Confluence, JIRA), and internal procurement or financial systems.

Responsibilities

• Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders.
• Coordinate project activities, schedules, deliverables, and approval processes across multiple workstreams.
• Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools to support timely completion of assignments.
• Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials.
• Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up.
• Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination.
• Maintain accurate information in project systems, shared workspaces, websites, and other platforms, following established quality-control and approval procedures.
• Monitor deadlines, identify risks or gaps, resolve routine issues, elevate concerns as appropriate, and communicate project status clearly.

Skills

Project coordination

Client-facing

Microsoft 365

Communication

Written communication

Meeting support

Logistics

Education

Bachelor’s degree

Tools

Confluence

JIRA

SharePoint

Job description

ICF is seeking an experienced Project Coordinator to support federal health programs, including meetings, webinars, and web content.

You will manage multiple workstreams, maintain documents and schedules, draft client communications, and handle logistics for events and travel. A Bachelor's degree and 3+ years' experience, MS 365 proficiency, and ability to obtain a Public Trust clearance are required.