Remote Project Coordinator - Federal Health Programs

ICF; Fairfax (VA); On-site; USD 61,000 - 104,000; Full time

Job summary

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars; communications products; and website updates. The ideal candidate is highly organized, responsive, and comfortable coordinating multiple workstreams, deadlines, stakeholders, and approval processes in a fast-paced client-service environment.

Candidates should bring strong written communication skills, sound judgment, attention to detail, and experience

Qualifications

• Bachelor’s degree or equivalent in business, communications, social sciences, or related field.
• 3+ years in project coordination or client-facing support for interdisciplinary teams.
• Ability to obtain and maintain a Public Trust clearance.
• 2+ years drafting clear business communications with clients, speakers, participants, vendors, and internal teams.
• 2+ years organizing files, tracking action items, compiling reports, and following approval/quality-control processes.
• 3+ years using Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• 2+ years with event registration platforms, web CMS, and project tracking tools (Confluence/JIRA).

Responsibilities

• Coordinate day-to-day project activities and provide support to clients, staff, partners, and stakeholders.
• Maintain workplans, calendars, task lists, meeting notes, action items, and project files.
• Draft, format, review, and distribute communications, reports, presentations, web content, and materials.
• Coordinate meetings, webinars, workshops, and other events, including logistics and travel reimbursements.
• Support project administration, including data collection, reporting, purchasing, and vendor coordination.
• Maintain accurate information in project systems and platforms following QA/approval procedures.
• Monitor deadlines, identify risks, and communicate project status clearly.

Skills

Project coordination

Stakeholder management

Written communication

Attention to detail

Fast-paced environment

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Confluence/JIRA

Web Content Management Systems

Event registration platforms

Google Analytics Data Studio

Procurement/financial systems

Job description

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars; communications products; and website updates. The ideal candidate is highly organized, responsive, and comfortable coordinating multiple workstreams, deadlines, stakeholders, and approval processes in a fast-paced client-service environment.

Candidates should bring strong written communication skills, sound judgment, attention to detail, and experience