Project Coordinator

ICF International; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars; communications products; and website updates. The ideal candidate is highly organized and capable of coordinating multiple workstreams, deadlines, stakeholders, and approval processes in a fast-paced client-service environment.

Strong written communication, attention to detail, and experience translating client needs into timely, well-coordinated

Qualifications

• Bachelor's degree in business, communications, social sciences, or a related field is required or equivalent experience.
• 3+ years of professional experience providing project coordination, administrative support, meeting or event support, or similar client-facing services for interdisciplinary teams.
• Experience obtaining and maintaining a Public Trust clearance.
• 2+ years drafting clear business communications with clients, speakers, vendors, and internal teams.
• 2+ years organizing files, tracking action items, compiling reports, and following approval processes.
• 3+ years experience with Microsoft 365 apps (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• 2+ years' experience with event registration platforms, web content management, project tracking tools (Confluence, JIRA), and internal procurement or financial systems.

Responsibilities

• Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders.
• Coordinate project activities, schedules, deliverables, and approval processes across multiple workstreams.
• Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools.
• Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials.
• Coordinate meetings, webinars, workshops, and other activities, including logistics and travel reimbursements.
• Support project administration, including data collection, document review, reporting, purchasing, invoices, and vendor coordination.
• Maintain information in project systems and websites following quality-control procedures.
• Monitor deadlines, identify risks, and communicate project status clearly.

Skills

Project coordination

Administrative support

Client-facing services

Written communication

Stakeholder management

Quality control

Microsoft 365

Education

Bachelor's degree in business, communications, social sciences, or related field

Tools

Confluence

JIRA

SharePoint

Google Analytics Data Studio

Word

Excel

PowerPoint

Outlook

Teams

Job description

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars; communications products; and website updates.

The ideal candidate is highly organized, responsive, and comfortable coordinating multiple workstreams, deadlines, stakeholders, and approval processes in a fast-paced client-service environment. Candidates should bring strong written communication skills, sound judgment, attention to detail, and experience translating client needs into accurate, timely, and well-coordinated deliverables.

Key Responsibilities

• Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders.
• Coordinate project activities, schedules, deliverables, and approval processes across multiple workstreams.
• Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools to support timely completion of assignments.
• Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials.
• Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up.
• Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination.
• Maintain accurate information in project systems, shared workspaces, websites, and other platforms, following established quality-control and approval procedures.
• Monitor deadlines, identify risks or gaps, resolve routine issues, elevate concerns as appropriate, and communicate project status clearly.

Basic Qualifications

• Bachelor's degree in business, communications, social sciences, or a related field, or equivalent relevant experience.
• 3+ years of professional experience providing project coordination, administrative support, meeting or event support, or similar client-facing services for interdisciplinary teams.
• Ability to obtain and maintain a Public Trust clearance.
• 2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams.
• 2+ years experience organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes.
• 3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• 2+ years' experience with event registration platforms, web content management systems, project tracking tools (e.g. Confluence, JIRA), and internal procurement or financial systems.

Preferred Skills/Experience

• 5+ years of project coordination experience.
• Demonstrated ability to manage multiple assignments, schedules, contributors, and deadlines while maintaining accurate records and attention to detail.
• Experience supporting NIH or other federal health agencies or government contracts.
• Experience coordinating scientific meetings, workshops, and webinars, or other events, including speaker and attendee communications.
• Experience updating websites or SharePoint sites, managing event registration systems, and supporting digital communications such as newsletters, event listings, or social media content.
• Ability to work independently and collaboratively with diverse stakeholders.
• Experience creating reports and dashboards with Google Analytics data studio.
• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Meeting Professional (CMP), Certified Government Meeting Professional (CGMP), or related credential.
• Familiarity with public health, biomedical research, dietary supplements, rare diseases, clinical research, or other scientific subject matter.

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer . Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.