Project Coordinator

ICF; Fairfax (VA); On-site; USD 61,000 - 104,000; Full time

Job summary

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars; communications products; and website updates. The ideal candidate is highly organized, responsive, and comfortable coordinating multiple workstreams, deadlines, stakeholders, and approval processes in a fast-paced client-service environment.

Candidates should bring strong written communication skills, sound judgment, attention to detail, and experience

Qualifications

• Bachelor’s degree or equivalent in business, communications, social sciences, or related field.
• 3+ years in project coordination or client-facing support for interdisciplinary teams.
• Ability to obtain and maintain a Public Trust clearance.
• 2+ years drafting clear business communications with clients, speakers, participants, vendors, and internal teams.
• 2+ years organizing files, tracking action items, compiling reports, and following approval/quality-control processes.
• 3+ years using Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• 2+ years with event registration platforms, web CMS, and project tracking tools (Confluence/JIRA).

Responsibilities

• Coordinate day-to-day project activities and provide support to clients, staff, partners, and stakeholders.
• Maintain workplans, calendars, task lists, meeting notes, action items, and project files.
• Draft, format, review, and distribute communications, reports, presentations, web content, and materials.
• Coordinate meetings, webinars, workshops, and other events, including logistics and travel reimbursements.
• Support project administration, including data collection, reporting, purchasing, and vendor coordination.
• Maintain accurate information in project systems and platforms following QA/approval procedures.
• Monitor deadlines, identify risks, and communicate project status clearly.

Skills

Project coordination

Stakeholder management

Written communication

Attention to detail

Fast-paced environment

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Confluence/JIRA

Web Content Management Systems

Event registration platforms

Google Analytics Data Studio

Procurement/financial systems

Job description

Description

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars; communications products; and website updates. The ideal candidate is highly organized, responsive, and comfortable coordinating multiple workstreams, deadlines, stakeholders, and approval processes in a fast-paced client-service environment. Candidates should bring strong written communication skills, sound judgment, attention to detail, and experience translating client needs into accurate, timely, and well-coordinated deliverables.

Key Responsibilities

Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders.

• Coordinate project activities, schedules, deliverables, and approval processes across multiple workstreams.
• Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools to support timely completion of assignments.
• Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials.
• Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up.
• Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination.
• Maintain accurate information in project systems, shared workspaces, websites, and other platforms, following established quality-control and approval procedures.
• Monitor deadlines, identify risks or gaps, resolve routine issues, elevate concerns as appropriate, and communicate project status clearly.

Basic Qualifications

• Bachelor’s degree in business, communications, social sciences, or a related field, or equivalent relevant experience.
• 3+ years of professional experience providing project coordination, administrative support, meeting or event support, or similar client-facing services for interdisciplinary teams.
• Ability to obtain and maintain a Public Trust clearance.
• 2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams.
• 2+ years experience organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes.
• 3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• 2+ years’ experience with event registration platforms, web content management systems, project tracking tools (e.g. Confluence, JIRA), and internal procurement or financial systems.

Preferred Skills/Experience

• 5+ years of project coordination experience.
• Demonstrated ability to manage multiple assignments, schedules, contributors, and deadlines while maintaining accurate records and attention to detail.
• Experience supporting NIH or other federal health agencies or government contracts.
• Experience coordinating scientific meetings, workshops, and webinars, or other events, including speaker and attendee communications.
• Experience updating websites or SharePoint sites, managing event registration systems, and supporting digital communications such as newsletters, event listings, or social media content.
• Ability to work independently and collaboratively with diverse stakeholders.
• Experience creating reports and dashboards with Google Analytics data studio.
• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Meeting Professional (CMP), Certified Government Meeting Professional (CGMP), or related credential.
• Familiarity with public health, biomedical research, dietary supplements, rare diseases, clinical research, or other scientific subject matter.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read ourEEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please [e-mail] we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more aboutworkplacediscriminationrights or our benefit offerings which are included in theTransparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range

The pay range for this position based on full-time employment is:

• $61,232.00 - $104,094.00
• Nationwide Remote Office (US99)