Remote Program Coordinator: Scheduling & Milestones

Talentoma; Minnesota; Remote; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a remote Program Coordinator based in Minnesota to manage the program request queue, coordinate emails, tasks, milestones, and handoffs. You will work within the program management team, collaborating with project leads, task owners, and stakeholders to keep schedules current and ensure smooth transitions.

The role requires clear written and verbal communication, organization of competing requests, and a reliable home office setup.

Qualifications

• High school diploma or equivalent.
• 1-2 years of experience in program coordination, project support, or related administrative coordination preferred.
• Understanding of program milestones, task dependencies, action tracking, and the difference between coordinating work and approving changes.
• Familiarity with shared project boards and spreadsheets, including updating task status, checking dates, sorting entries, and maintaining consistent trackers.
• Clear written and verbal communication for requesting updates, summarizing decisions, and explaining next steps to colleagues with different responsibilities.

Responsibilities

• Review incoming program emails and queued requests at the start of each shift, identifying upcoming deadlines, unanswered questions, and activities requiring immediate coordination.
• Check each request for its purpose, requested completion date, responsible owner, and dependencies; ask the requester for missing information before adding work to schedules.
• Organize approved activities in a Project management tool such as Asana, recording task owners, milestones, due dates, dependencies, and the latest agreed next steps.
• Maintain program trackers using a Spreadsheets and data entry tool such as Microsoft Excel, checking entries against task updates and correcting inconsistencies with owners.
• Coordinate working sessions by confirming participant availability, circulating agendas, sharing relevant progress information, and ensuring each discussion has a clear purpose and expected outcome.
• Capture decisions, assigned actions, and target dates after meetings, then share concise recaps so participants can confirm their responsibilities and flag misunderstandings promptly.
• Follow up with task owners before approaching deadlines, request progress updates, and bring overdue actions or unresolved dependencies to the program manager for direction.
• Communicate approved schedule changes to affected stakeholders, update shared trackers, and confirm that revised handoffs are understood by both sending and receiving teams.
• Prepare progress summaries showing completed milestones, pending actions, and blockers; elevate conflicting priorities or requests outside the agreed scope to the program manager.
• Close completed activities after owner confirmation, retain clear completion notes, and prepare the next handoff; quality is judged through accuracy, turnaround, complete notes, and follow-up.

Skills

Communication

Organization

Stakeholder coordination

Remote collaboration

Education

High school diploma or equivalent

Tools

Asana

Microsoft Excel

Spreadsheets

Job description

Talentoma is seeking a remote Program Coordinator based in Minnesota to manage the program request queue, coordinate emails, tasks, milestones, and handoffs. You will work within the program management team, collaborating with project leads, task owners, and stakeholders to keep schedules current and ensure smooth transitions.

The role requires clear written and verbal communication, organization of competing requests, and a reliable home office setup.