Remote Office Administrator & Scheduling Coordinator

Talentoma; Utah; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma is hiring an Office Administration Coordinator. This fully remote role supports the administrative team from Utah and requires a 40-hour weekly commitment.

You will manage shared calendars, coordinate meetings, and keep administrative workflows moving using Microsoft Planner, Outlook, OneNote, and Google Sheets. The position emphasizes calendar management, communication, and precise data handling to ensure requests are completed on time.

Qualifications

• High school diploma or equivalent.
• 1–2 years in office admin/coordination or related support, preferably in a shared team environment.
• Familiarity with shared calendars, meeting prep, task ownership, and routine workflows.

Responsibilities

• Review incoming admin requests and confirm missing details.
• Sort requests by deadline; assign next steps in a PM system.
• Coordinate meeting times using Outlook and check attendee availability.
• Prepare meeting agendas and share materials before discussions.
• Capture decisions and owners in notes; set completion dates.
• Update trackers in Google Sheets and ensure data accuracy.
• Notify colleagues of changes; follow up on delays or priorities.
• Answer routine admin questions using approved guidance.

Skills

Calendar management

Communication

Attention to detail

Office administration

Team coordination

Task follow-through

Education

High school diploma

Tools

Microsoft Planner

Microsoft Outlook

Microsoft OneNote

Google Sheets

Job description

Talentoma is hiring an Office Administration Coordinator. This fully remote role supports the administrative team from Utah and requires a 40-hour weekly commitment.

You will manage shared calendars, coordinate meetings, and keep administrative workflows moving using Microsoft Planner, Outlook, OneNote, and Google Sheets. The position emphasizes calendar management, communication, and precise data handling to ensure requests are completed on time.