Remote Program Coordination Specialist

Talentoma; Indiana; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma is seeking a Program Coordination Assistant. This remote, desk-based role supports the program management team by organizing routine communications, updating task information, and helping colleagues prepare for upcoming activities.

The position is fully remote and based in Indiana, with a 40-hour workweek. Key duties include reviewing emails, maintaining project task lists, preparing meeting agendas, distributing details, and following up on action items.

Qualifications

• High school diploma or equivalent required.
• No experience required; related experience in supporting projects, programs, or administrative activities is a plus.
• Familiarity with program coordination concepts and maintaining accurate progress information.
• Ability to compare updates with existing task details and ask clarifying questions.

Responsibilities

• Review incoming emails and the program task queue at the start of each shift.
• Check each request for purpose, owner, due date, and missing details before updating the task entry.
• Maintain program task lists in a project tool (e.g., Asana) with assignments, due dates, dependencies, and progress.
• Help coordinators organize routine program activities by confirming participants, checking availability, and sharing meeting details.
• Prepare meeting agendas from submitted topics and capture decisions, actions, owners, and target dates.
• Send reminders about upcoming activities aligned with the program manager's priorities.
• Follow up on updates, verify information, and flag conflicting dates or unresolved dependencies.
• Support resource coordination by noting availability and sharing conflicts for review.
• Assemble routine progress summaries highlighting completed actions and pending items.
• Close completed tasks with handover notes and support quality checks.

Skills

Strong communication

Task management

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Asana

Job description

Talentoma is seeking a Program Coordination Assistant. This remote, desk-based role supports the program management team by organizing routine communications, updating task information, and helping colleagues prepare for upcoming activities.

The position is fully remote and based in Indiana, with a 40-hour workweek. Key duties include reviewing emails, maintaining project task lists, preparing meeting agendas, distributing details, and following up on action items.