Remote Part-Time Office Admin for Grants & Outreach

Klingberg Comprehensive Program Services Inc; Deerfield (MA); Hybrid; USD 29,000 - 32,000; Part time

Benefits offered by this job

Competitive wages

Vacation/Sick days

Paid Holidays

401K Retirement Plan (up to 4% match)

Tuition Discount at EducationalInstitu

Training and Professional Development

Referral Bonus Program

Monthly Mileage Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

Stop It Now! is seeking a part-time Office Administrative Assistant to provide administrative, operational, and logistical support for programs and day-to-day operations.

The role includes office administration, training coordination, communications support, website/database maintenance, and grant administration. The position is grant-funded for three years with a December 15, 2026 start and occasional in-person work; home base is western Massachusetts.

Qualifications

• Associate's or Bachelor's degree in business administration, office administration, nonprofit management, communications, or related field.
• Two+ years of administrative or office management experience, preferably in nonprofit/education/healthcare.
• Experience supporting grant administration, financial tracking, and organizational reporting.
• Experience maintaining CRM, donor management, database, or project management systems.
• Experience supporting communications, fundraising, public education, or outreach initiatives is highly desirable.
• Excellent organizational and administrative skills with strong attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities, schedules, projects, and deadlines.

Responsibilities

• Coordinate daily office operations to support efficient program implementation.
• Manage office supplies, equipment, vendors, and administrative systems.
• Coordinate logistics for meetings, trainings, webinars, and special events, including scheduling and follow-up.
• Maintain organizational records, electronic filing systems, calendars, and administrative documentation.
• Assist with budget administration, purchasing, invoices, reimbursements, contracts, and financial recordkeeping.
• Support grant administration by maintaining documentation, tracking deliverables, organizing records, and assisting with reporting requirements.
• Coordinate surveys, data entry, and information management to support program evaluation and reporting.
• Prepare meeting minutes, correspondence, reports, spreadsheets, and other administrative documents.
• Provide administrative support for helpline, website, outreach, training, communications, fundraising, and public education activities.
• Assist with routine website updates, content maintenance, quality assurance, and coordination with website vendors.
• Coordinate participant registration, communications, evaluations, continuing education documentation, and logistics for online and in-person trainings.
• Maintain databases and tracking systems related to grants, donors, communications, outreach, trainings, and organizational activities.
• Assist with donor acknowledgments, constituent communications, fundraising administration, and donor record maintenance.
• Support development and distribution of newsletters, marketing materials, email communications, social media content, and public education resources.
• Maintain inventories of outreach materials, publications, and promotional resources.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Time management

Education

Bachelor's degree

Business administration

Nonprofit management

Communications

Tools

Microsoft Office 365

CRM systems

Database management

Online registration systems

Job description

Stop It Now! is seeking a part-time Office Administrative Assistant to provide administrative, operational, and logistical support for programs and day-to-day operations.

The role includes office administration, training coordination, communications support, website/database maintenance, and grant administration. The position is grant-funded for three years with a December 15, 2026 start and occasional in-person work; home base is western Massachusetts.