Remote Grant-Funded Nonprofit Office Administrator

Klingberg Family Centers Inc; Idaho; Hybrid; USD 29,000 - 32,000; Part time

Benefits offered by this job

Competitive wages

Vacation/Sick days

Paid holidays

401K retirement plan (up to 4% match)

Tuition discount

Job summary

Stop It Now! is seeking a part-time Office Administrative Assistant to provide administrative, operational, and logistical support for programs and daily operations. Responsibilities include office admin, meeting coordination, communications support, website updates, budgeting, and grant administration.

The role is grant-funded, 20 hours per week, with an anticipated start mid-December 2026 and a three-year duration. Remote work is the norm, with occasional in-person requirements at times.

Qualifications

• Associate's or Bachelor's degree in business administration, office administration, nonprofit management, or related field.
• Two+ years of administrative or office management experience in a nonprofit or health/human services setting.
• Experience supporting grant administration, financial tracking, and reporting.
• Strong organization, detail orientation, and communication skills.

Responsibilities

• Coordinate daily office operations to support program implementation.
• Manage office supplies, vendors, and administrative systems.
• Coordinate meetings, trainings, and events, including registrations and follow-ups.
• Maintain records, calendars, and documentation.
• Assist with budget, invoices, reimbursements, contracts, and financial records.
• Support grant administration and reporting requirements.
• Coordinate surveys and data entry for program evaluation.
• Prepare minutes, correspondence, and administrative documents.
• Support helpline, outreach, fundraising, and public education activities.

Skills

Office administration

Meeting coordination

Budget tracking

CRM experience

Education

AS/Bachelor's in business

Tools

Microsoft Office 365

CRM systems

Database management

Job description

Stop It Now! is seeking a part-time Office Administrative Assistant to provide administrative, operational, and logistical support for programs and daily operations. Responsibilities include office admin, meeting coordination, communications support, website updates, budgeting, and grant administration.

The role is grant-funded, 20 hours per week, with an anticipated start mid-December 2026 and a three-year duration. Remote work is the norm, with occasional in-person requirements at times.