Office Administrative Assistant

Klingberg Family Centers Inc; Idaho; Hybrid; USD 29,000 - 32,000; Part time

Benefits offered by this job

Competitive wages

Vacation/Sick days

Paid holidays

401K retirement plan (up to 4% match)

Tuition discount

Job summary

Stop It Now! is seeking a part-time Office Administrative Assistant to provide administrative, operational, and logistical support for programs and daily operations. Responsibilities include office admin, meeting coordination, communications support, website updates, budgeting, and grant administration.

The role is grant-funded, 20 hours per week, with an anticipated start mid-December 2026 and a three-year duration. Remote work is the norm, with occasional in-person requirements at times.

Qualifications

• Associate's or Bachelor's degree in business administration, office administration, nonprofit management, or related field.
• Two+ years of administrative or office management experience in a nonprofit or health/human services setting.
• Experience supporting grant administration, financial tracking, and reporting.
• Strong organization, detail orientation, and communication skills.

Responsibilities

• Coordinate daily office operations to support program implementation.
• Manage office supplies, vendors, and administrative systems.
• Coordinate meetings, trainings, and events, including registrations and follow-ups.
• Maintain records, calendars, and documentation.
• Assist with budget, invoices, reimbursements, contracts, and financial records.
• Support grant administration and reporting requirements.
• Coordinate surveys and data entry for program evaluation.
• Prepare minutes, correspondence, and administrative documents.
• Support helpline, outreach, fundraising, and public education activities.

Skills

Office administration

Meeting coordination

Budget tracking

CRM experience

Education

AS/Bachelor's in business

Tools

Microsoft Office 365

CRM systems

Database management

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Administrative Assistant

Stop It Now Part Time Clerical Stop It Now, Deerfield, MA, US

3 days ago Requisition ID: 1483

Salary Range: $21.15 To $23.15 Hourly

Stop It Now! Office Administrative Assistant

Stop It Now! is seeking a part time (Grant Funded) Office Administrative Assistant. The Office Administrative Assistant provides administrative, operational, and logistical support for Stop It Now!'s programs and day-to-day operations. Responsibilities include office administration, training and meeting coordination, communications support, website and database maintenance, financial and grant administration, donor and constituent tracking, and administrative support for the helpline, outreach, fundraising, public education, and organizational initiatives.

This is a part-time (20 hours per week), grant funded position with an anticipated start date of December 15, 2026 with an anticipated duration of three years. Continued employment is contingent upon available funding. Stop It Now!'s home base is in western Massachusetts. While this position is primarily remote it will on occasion require in person work.

STOP IT NOW! was founded in 1992 to bring public health approaches to the prevention of child sexual abuse. In 2015, we became an affiliate program of Klingberg Family Centers. We operate Help Services through our confidential and free helpline, Training and Technical Assistance through our Circles of Safety training programming, public education through our website and materials and engage in public policy and advocacy to prevent the sexual abuse of children. Our efforts take the burden of stopping sexual abuse off children.

• Coordinate daily office operations to support efficient program implementation.
• Manage office supplies, equipment, technology, vendors, and administrative systems.
• Coordinate logistics for meetings, trainings, webinars, and special events, including scheduling, registration, participant communications, meeting materials, and follow-up.
• Maintain organizational records, electronic filing systems, calendars, and administrative documentation.
• Assist with budget administration, purchasing, invoices, reimbursements, contracts, and financial recordkeeping.
• Support grant administration by maintaining documentation, tracking deliverables, organizing records, and assisting with reporting requirements.
• Coordinate surveys, data entry, and information management to support program evaluation and reporting.
• Prepare meeting minutes, correspondence, reports, spreadsheets, and other administrative documents.
• Provide administrative support for Stop It Now!'s helpline, website, outreach, training, communications, fundraising, and public education activities.
• Assist with routine website updates, content maintenance, quality assurance, and coordination with website vendors and consultants.
• Coordinate participant registration, communications, evaluations, continuing education documentation, and logistics for online and in-person trainings.
• Maintain databases and tracking systems related to grants, donors, communications, outreach, trainings, and organizational activities.
• Assist with donor acknowledgments, constituent communications, fundraising administration, and donor record maintenance.
• Support development and distribution of newsletters, marketing materials, email communications, social media content, and public education resources.
• Maintain inventories of outreach materials, publications, and promotional resources.
• Compile routine reports and tracking data related to budgets, grants, communications, marketing, training participation, and program activities.
• Provide administrative support for special projects and other organizational priorities as assigned.

Education/Experience/Other Requirements:

• Associate's or Bachelor's degree in business administration, office administration, nonprofit management, communications, or a related field, or equivalent experience.
• Two or more years of administrative or office management experience, preferably in a nonprofit, education, healthcare, or human services setting.
• Experience supporting grant administration, financial tracking, and organizational reporting.
• Experience maintaining CRM, donor management, database, or project management systems.
• Experience supporting communications, fundraising, public education, or outreach initiatives is highly desirable.
• Excellent organizational and administrative skills with strong attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities, schedules, projects, and deadlines simultaneously.
• Strong written, verbal, and interpersonal communication skills.
• Experience coordinating meetings, trainings, webinars, or organizational events.
• Proficiency with Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience maintaining databases, spreadsheets, electronic filing systems, and administrative records.
• Familiarity with website content management systems, online registration systems, survey platforms, and virtual meeting technology.
• Ability to maintain confidential information and exercise sound judgment.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Commitment to the mission of preventing child sexual abuse and supporting evidence-informed prevention initiatives.
• Competitive Wages
• Vacation/Sick days
• Paid Holidays
• 401K Retirement Plan (up to 4% company match)
• 10% Tuition Discount at Educational Institutions
• Training and Professional Development Opportunities
• Referral Bonus Program
• Monthly Mileage Reimbursement (as applicable)
• Eligible to apply for the Public Service Loan Forgiveness Program

Klingberg Family Centers (and its Affiliates) is an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, gender, national origin, ancestry, religion, age, marital status, sexual orientation, gender identity, learning or physical disability, past or present history of mental disorder, developmental disabilities, veteran status, or any other category protected by state, federal or local law.
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