Part-Time Office & Grants Administrator (Remote)

Ctfsa; Idaho; Remoto; USD 29.000 - 32.000; Part-time

Vantaggi offerti da questo lavoro

Competitive wages

Vacation and sick days

Paid holidays

401K with company match

Tuition discount at educationalInstitu

Training and professional development

Referral bonus program

Monthly mileage reimbursement

Public Service Loan Forgiveness (PSLF)

Descrizione del lavoro

Stop It Now! is seeking a part-time Office Administrative Assistant to provide administrative, operational, and logistical support for programs and daily operations.

Responsibilities include office administration, meeting coordination, communications support, website and database maintenance, grant and financial recordkeeping, and donor tracking. The role is grant funded (20 hours/week) with an anticipated start in December 2026 for about three years, contingent on funding.

Competenze

• Associate's or Bachelor's degree in business administration, office administration, nonprofit management, communications, or a related field, or equivalent experience.
• Two or more years of administrative or office management experience, preferably in a nonprofit, education, healthcare, or human services setting.
• Experience supporting grant administration, financial tracking, and organizational reporting.
• Experience maintaining CRM, donor management, database, or project management systems.
• Experience supporting communications, fundraising, public education, or outreach initiatives is highly desirable.
• Excellent organizational and administrative skills with strong attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities, schedules, projects, and deadlines simultaneously.
• Strong written, verbal, and interpersonal communication skills.
• Experience coordinating meetings, trainings, webinars, or organizational events.
• Proficiency with Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience maintaining databases, spreadsheets, electronic filing systems, and administrative records.
• Familiarity with website content management systems, online registration systems, survey platforms, and virtual meeting technology.

Mansioni

• Coordinate daily office operations to support efficient program implementation.
• Manage office supplies, equipment, technology, vendors, and administrative systems.
• Coordinate logistics for meetings, trainings, webinars, and special events, including scheduling, registration, participant communications, meeting materials, and follow-up.
• Maintain organizational records, electronic filing systems, calendars, and administrative documentation.
• Assist with budget administration, purchasing, invoices, reimbursements, contracts, and financial recordkeeping.
• Support grant administration by maintaining documentation, tracking deliverables, organizing records, and assisting with reporting requirements.
• Coordinate surveys, data entry, and information management to support program evaluation and reporting.
• Prepare meeting minutes, correspondence, reports, spreadsheets, and other administrative documents.
• Provide administrative support for Stop It Now!'s helpline, website, outreach, training, communications, fundraising, and public education activities.
• Assist with routine website updates, content maintenance, quality assurance, and coordination with website vendors and consultants.
• Coordinate participant registration, communications, evaluations, continuing education documentation, and logistics for online and in-person trainings.
• Maintain databases and tracking systems related to grants, donors, communications, outreach, trainings, and organizational activities.
• Assist with donor acknowledgments, constituent communications, fundraising administration, and donor record maintenance.
• Support development and distribution of newsletters, marketing materials, email communications, social media content, and public education resources.
• Maintain inventories of outreach materials, publications, and promotional resources.
• Compile routine reports and tracking data related to budgets, grants, communications, marketing, training participation, and program activities.
• Provide administrative support for special projects and other organizational priorities as assigned.

Conoscenze

Organizational skills

Communication skills

Prioritization

Independent work

Formazione

Associate's or Bachelor's degree in business administration/related field

Strumenti

CRM experience

Donor management systems

Descrizione del lavoro

Stop It Now! is seeking a part-time Office Administrative Assistant to provide administrative, operational, and logistical support for programs and daily operations.

Responsibilities include office administration, meeting coordination, communications support, website and database maintenance, grant and financial recordkeeping, and donor tracking. The role is grant funded (20 hours/week) with an anticipated start in December 2026 for about three years, contingent on funding.