Remote Operations Assistant — Streamline Workflows & Admin

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking an organized Operations Assistant to provide administrative and operational support across teams. The role involves coordinating daily workflows, tracking tasks, and ensuring documentation is accurate and up-to-date.

You will prepare reports, manage calendars, handle data entry, and support onboarding and process improvements in a fast-paced environment while maintaining confidentiality and professional communication with internal and external stakeholders.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using spreadsheets, databases, project management tools, and digital communication platforms.
• Strong data entry and documentation skills.
• Ability to coordinate tasks and information across multiple teams.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.
• Professional, reliable, and proactive approach.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Prioritization

Problem-solving

Data entry

Documentation

Independent work

Remote collaboration

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an organized Operations Assistant to provide administrative and operational support across teams. The role involves coordinating daily workflows, tracking tasks, and ensuring documentation is accurate and up-to-date.

You will prepare reports, manage calendars, handle data entry, and support onboarding and process improvements in a fast-paced environment while maintaining confidentiality and professional communication with internal and external stakeholders.