Remote Operations Assistant — Admin & Process Support

Simera; San Francisco (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Simera is seeking an Operations Assistant to provide administrative and operational support, ensuring daily activities run smoothly and efficiently. The ideal candidate will be highly organized, proactive, and detail-oriented, capable of managing multiple tasks and coordinating information across teams in a fast-paced environment.

The role includes onboarding support, reporting, process improvements, and collaboration with internal teams and external contacts, with a setup suitable for remote

Qualifications

• Excellent verbal and written communication.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Experience with coordinating cross-team workflows.
• Experience with remote collaboration.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Communication

Organization

Time management

Attention to detail

Prioritization

Problem solving

Google Workspace / Microsoft Office

Data entry

Documentation

Independent work

Remote collaboration

Tools

Google Workspace

Microsoft Office

Spreadsheets

Databases

Job description

Simera is seeking an Operations Assistant to provide administrative and operational support, ensuring daily activities run smoothly and efficiently. The ideal candidate will be highly organized, proactive, and detail-oriented, capable of managing multiple tasks and coordinating information across teams in a fast-paced environment.

The role includes onboarding support, reporting, process improvements, and collaboration with internal teams and external contacts, with a setup suitable for remote