Remote Operations Coordinator

Simera; San Francisco (CA); On-site; USD 48,000 - 70,000; Full time

Job summary

Simera is seeking an organized Operations Assistant to provide administrative and operational support across teams. The role involves coordinating daily operations, managing documents, and ensuring timely completion of tasks in a fast-paced environment.

The ideal candidate will have strong communication, organizational and data-entry skills, with proficiency in Google Workspace or Microsoft Office. Remote work setup and independence are valued.

Qualifications

• Experience in operations and administrative support or similar role.
• Experience supporting daily business operations and administrative processes.
• Ability to manage documents, data, schedules, and operational information.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Communication

Organization

Attention to detail

Time management

Problem solving

Office suite

Data entry

Cross-team coordination

Independent work

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an organized Operations Assistant to provide administrative and operational support across teams. The role involves coordinating daily operations, managing documents, and ensuring timely completion of tasks in a fast-paced environment.

The ideal candidate will have strong communication, organizational and data-entry skills, with proficiency in Google Workspace or Microsoft Office. Remote work setup and independence are valued.