Remote Operations Specialist

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera seeks an organized Operations Assistant to provide administrative and operational support across teams in a fast-paced environment. You’ll help coordinate daily workflows, manage documents, and ensure timely completion of tasks.

The role emphasizes attention to detail, strong communication, and proactive problem-solving while supporting onboarding and process improvements. Remote collaboration with multiple teams is common.

Qualifications

• Experience in operations or administrative support.
• Experience coordinating daily operations and administrative processes.
• Experience working with remote teams and stakeholders.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Prioritization

Problem solving

Google Workspace

Microsoft Office

Spreadsheets

Data entry

Cross-team coordination

Independent work

Adaptability

Proactive attitude

Tools

Google Workspace

Microsoft Office

Job description

Simera seeks an organized Operations Assistant to provide administrative and operational support across teams in a fast-paced environment. You’ll help coordinate daily workflows, manage documents, and ensure timely completion of tasks.

The role emphasizes attention to detail, strong communication, and proactive problem-solving while supporting onboarding and process improvements. Remote collaboration with multiple teams is common.