Remote Administrative Coordinator: Streamline Ops & Projects

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role focuses on managing schedules, documents, and cross-team coordination while maintaining confidentiality and efficiency.

The ideal candidate will handle onboarding, document organization, and multi-project support, with strong communication and problem-solving skills.

Qualifications

• Coordinate daily administrative activities and support operations.
• Manage calendars, meetings, and schedules across teams.
• Organize digital files, records, and documents.
• Assist onboarding and cross-team communication.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Organization

Communication

Calendar management

Documentation

Prioritization

Multi-team coordination

Independent work

Confidentiality

Remote collaboration

Tools

Google Workspace

Microsoft Office

Spreadsheets

Project management tools

Job description

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role focuses on managing schedules, documents, and cross-team coordination while maintaining confidentiality and efficiency.

The ideal candidate will handle onboarding, document organization, and multi-project support, with strong communication and problem-solving skills.