Remote Operations & Admin Coordinator

Simera; San Francisco (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Simera is seeking a highly organized Operations Assistant to support administrative and operational activities in a fast-paced environment. The role involves coordinating workflows, maintaining records, and preparing reports across multiple teams.

You will handle data entry, scheduling, invoicing tracking, and documentation while ensuring accuracy and confidentiality. Strong communication and teamwork with remote colleagues are essential.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using spreadsheets, databases, project management tools, and digital communication platforms.
• Strong data entry and documentation skills.
• Ability to coordinate tasks and information across multiple teams.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.
• Professional, reliable, and proactive approach.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Problem-solving

Google Workspace

Microsoft Office

Spreadsheet proficiency

Data entry

Documentation

Remote collaboration

Independent work

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Operations Assistant to support administrative and operational activities in a fast-paced environment. The role involves coordinating workflows, maintaining records, and preparing reports across multiple teams.

You will handle data entry, scheduling, invoicing tracking, and documentation while ensuring accuracy and confidentiality. Strong communication and teamwork with remote colleagues are essential.