Remote Administrative Specialist - Streamlined Ops & Records

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and the ability to manage documentation, coordinate tasks, and maintain accurate records.

You will support teams with day-to-day needs, handle emails and calendars, prepare reports, and help with invoices and onboarding. The ideal candidate works independently, communicates clearly, and can adapt to changing

Qualifications

• Previous experience in administrative support or related role.
• Experience managing documents, records, schedules, and data.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• English proficiency for communication with teams and stakeholders.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.

Skills

Communication

Organization

Attention to detail

Data entry

Multitasking

Problem solving

Google Workspace

Microsoft Office

Record keeping

Independence

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and the ability to manage documentation, coordinate tasks, and maintain accurate records.

You will support teams with day-to-day needs, handle emails and calendars, prepare reports, and help with invoices and onboarding. The ideal candidate works independently, communicates clearly, and can adapt to changing