Remote Operations Coordinator

Simera; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Simera in San Francisco seeks an Operations Assistant to provide administrative and operational support, helping daily activities run smoothly across teams. The role requires reliability, initiative, and strong organizational skills in a fast-paced environment.

You will coordinate information, track processes, manage documents, and support meetings, reporting, data entry, and onboarding. The ideal candidate communicates clearly, pays attention to detail, and can adapt to new tools while

Qualifications

• Experience in operations, administrative support, coordination, office administration, or a similar role.
• Experience supporting daily business operations and administrative processes.
• Experience managing documents, data, schedules, and operational information. Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate records.
• Reliable internet connection and a suitable setup for remote work.
• Professional, dependable, organized, and proactive attitude.
• English proficiency is required if the position involves communicating with English-speaking teams, clients, vendors, or stakeholders.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Multitasking

Google Workspace

Microsoft Office

Spreadsheet skills

Data entry

Documentation

Remote collaboration

Initiative

Professionalism

Tools

Google Workspace

Microsoft Office

Job description

Simera in San Francisco seeks an Operations Assistant to provide administrative and operational support, helping daily activities run smoothly across teams. The role requires reliability, initiative, and strong organizational skills in a fast-paced environment.

You will coordinate information, track processes, manage documents, and support meetings, reporting, data entry, and onboarding. The ideal candidate communicates clearly, pays attention to detail, and can adapt to new tools while