Remote Office Operations Specialist

Talentoma; Indianapolis (IN); Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Fully remote work from home in Indiana

Structured onboarding and training on系

Regular check-ins with team lead

Opportunities to build skills in ops,

Health coverage, paid leave, a 401(k),

Job summary

Talentoma is seeking an Office Administration Specialist to support our remote team. The role coordinates shared schedules, task lists, and routine communications, ensuring accuracy and timely follow-through.

Based in Indiana, this 40-hour per week position offers fully remote work, collaboration with department coordinators, and opportunities to develop process mapping, reporting, and administrative workflow skills.

Qualifications

• Must have strong written and verbal communication.
• Experience supporting shared schedules and internal task coordination.
• Familiar with Asana, calendar and note-taking tools.
• Able to maintain procedures and update SOPs accurately.

Responsibilities

• Review incoming requests in shared inboxes and confirm action and due date.
• Check requests for missing details and dependencies.
• Organize tasks in Asana with ownership, priorities, and due dates.
• Maintain shared appointments using Google Calendar.
• Prepare meeting agendas and distribute joining information.
• Capture decisions and action items in OneNote.
• Update internal contact lists and SOPs.
• Follow up on outstanding actions and escalate when needed.
• Prepare concise status reports and process maps.
• Close completed requests with accurate notes and follow-up.

Skills

Clear communication

Task coordination

Meeting preparation

Note-taking

Process documentation

Discretion with information

Education

High school diploma or equivalent

Tools

Asana

Google Calendar

Microsoft OneNote

Job description

Talentoma is seeking an Office Administration Specialist to support our remote team. The role coordinates shared schedules, task lists, and routine communications, ensuring accuracy and timely follow-through.

Based in Indiana, this 40-hour per week position offers fully remote work, collaboration with department coordinators, and opportunities to develop process mapping, reporting, and administrative workflow skills.