Remote Office Coordination Pro

Talentoma; Oregon; Remote; USD 49,000 - 65,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma is hiring an Office Coordination Specialist for a fully remote role based in Oregon, United States. The position supports the administrative workflow, enabling colleagues to access information, schedule meetings, and complete tasks efficiently.

You will work within the administrative support team under an office manager, coordinating digital requests, maintaining clear ownership, and ensuring timely completion of actions. A 40-hour work week applies, with flexible shift times.

Qualifications

• Strong written and verbal communication.
• Attention to detail to avoid delays or rework.
• Experience coordinating meetings and schedules.

Responsibilities

• Review incoming administrative requests from shared queues and acknowledge next steps.
• Check request purpose, participants, timing and missing information before categorizing and recording status.
• Track ownership, target dates, dependencies and progress in a PM system (e.g., Smartsheet).
• Coordinate virtual meetings using Outlook, check availability and resolve conflicts.
• Prepare meeting logistics, share materials, confirm joining details, and communicate changes.
• Maintain notes in OneNote with organized, approved guidance for quick reference.
• Use Power Automate for reminders and ensure notifications reach owners.
• Follow up on missing responses and deadlines, escalate as needed to the office manager.
• Confirm completion with requester and close requests when done with clear handoffs.
• Support quality reviews, timely updates, and SOP improvements.

Skills

Communication

Detail orientation

Meeting coordination

Project tracking

Digital literacy

Education

High School Diploma

Tools

Smartsheet

Microsoft Outlook

Microsoft OneNote

Microsoft Power Automate

Job description

Talentoma is hiring an Office Coordination Specialist for a fully remote role based in Oregon, United States. The position supports the administrative workflow, enabling colleagues to access information, schedule meetings, and complete tasks efficiently.

You will work within the administrative support team under an office manager, coordinating digital requests, maintaining clear ownership, and ensuring timely completion of actions. A 40-hour work week applies, with flexible shift times.