Remote Office Operations Specialist

Sales Match; Indianapolis (IN); Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Sales Match is seeking an Office Administration Specialist to support an office administration team and collaborate with department coordinators. The role is fully remote and based in Indiana, requiring a 40-hour weekly commitment and reliable home setup.

You will manage shared schedules, task lists, and routine communications, ensuring updates, follow-through, and timely delivery. This position emphasizes clear written communication, strong organization, and discreet handling of information.

Qualifications

• High school diploma or equivalent.
• 1-2 years of office administration or related remote experience preferred, especially supporting shared schedules and internal task coordination.
• Understanding of routine office operations, task ownership, meeting prep, and clear handoffs.
• Familiarity with project management, scheduling, and note-taking systems including task lists.
• Ability to write clear internal messages, summarize decisions, and ask practical questions when details are lacking.
• Ability to maintain SOPs, explain workflows, and prepare status updates without changing approved instructions.
• Careful handling of internal information with appropriate discretion.
• Reliable computer, high-speed internet, and a quiet workspace for 40-hour weeks.
• Authorization to work in the United States.

Responsibilities

• Review incoming requests in shared inboxes, confirm requester and due date.
• Check for missing details, conflicts, and scheduling dependencies; ask for clarification as needed.
• Organize tasks using a PM tool like Asana with ownership, priorities, due dates and progress.
• Maintain shared appointments with Google Calendar, check availability and update changes.
• Prepare meeting agendas, share joining details, and ensure participants have materials.
• Capture decisions and actions using OneNote and assign owners and follow-up dates.
• Update internal contact lists, SOPs, and reference pages with approved information.
• Follow up on outstanding actions; escalate unclear priorities to the team lead.
• Prepare concise status reports and simple process maps showing workflows and handoffs.
• Close completed requests with accurate notes and follow-through.

Skills

Clear written communication

Organization

Attention to detail

Self-motivation

Education

High school diploma

Tools

Asana

Google Calendar

Microsoft OneNote

Job description

Sales Match is seeking an Office Administration Specialist to support an office administration team and collaborate with department coordinators. The role is fully remote and based in Indiana, requiring a 40-hour weekly commitment and reliable home setup.

You will manage shared schedules, task lists, and routine communications, ensuring updates, follow-through, and timely delivery. This position emphasizes clear written communication, strong organization, and discreet handling of information.