Remote Office Administration Specialist

Talentoma; Virginia; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma is hiring an Office Administration Assistant to support the administrative team from a fully remote setup. The role requires a 40-hour weekly commitment and involves handling emails, coordinating meetings, and maintaining routine correspondence using tools like Asana, Outlook, Word, and Slack.

The position offers a structured onboarding, opportunities to build meeting coordination and task-tracking skills, and a competitive monthly pay range of $3,741–$5,558 USD.

Qualifications

• High school diploma or equivalent required.
• No experience required; related office administration, clerical support, or virtual administrative assistance experience preferred.
• Familiarity with routine office procedures and basic task tracking."
• Ability to organize meeting details, compare availability, and communicate changes without overlooking participants or required information.

Responsibilities

• Review incoming shared emails and identified actions at shift start.
• Check requests for missing details, duplicates, or unclear instructions and seek clarification.
• Enter task details and progress updates in Asana with due dates and next steps.
• Coordinate virtual meeting requests in Outlook and confirm participant availability and access details.
• Prepare agendas, routine correspondence, and meeting summaries in Word using approved templates.
• Organize shared files with consistent naming and direct colleagues to current versions.
• Relay routine updates via Slack and route questions to the appropriate colleague.
• Follow up on unanswered requests and escalate delays to the office manager.
• Check completed work against quality expectations and correct omissions before closing tasks.
• Close finished tasks and brief next shift on unresolved items.

Skills

Clear written and verbal communication

Organization skills

Ability to follow templates

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Tools

Asana

Microsoft Outlook

Microsoft Word

Slack

Job description

Talentoma is hiring an Office Administration Assistant to support the administrative team from a fully remote setup. The role requires a 40-hour weekly commitment and involves handling emails, coordinating meetings, and maintaining routine correspondence using tools like Asana, Outlook, Word, and Slack.

The position offers a structured onboarding, opportunities to build meeting coordination and task-tracking skills, and a competitive monthly pay range of $3,741–$5,558 USD.