Remote Operations Specialist: Process & Coordination

Talentoma; Indiana; Remote; USD 42.000 - 62.000; Vollzeit

Benefits dieser Stelle

Health coverage

Paid leave

401(k)

Maternity leave

stipends

Zusammenfassung

Talentoma is seeking an Operations Administrator to support the daily workflow of the operations team. This fully remote role is based in Indiana, United States, and requires a consistent 40-hour week with flexible shift times across days.

You will manage requests via shared systems, keeping notes current and ensuring colleagues stay on track. Responsibilities include processing requests, updating Trello boards, maintaining Notion knowledge bases, and coordinating handoffs.

Qualifikationen

• High school diploma or equivalent required or preferred.
• No work experience is required; related experience in supporting office operations is a plus.
• Familiarity with shared task lists and knowledge bases is helpful; Trello or Notion exposure is desirable.

Aufgaben

• Review incoming requests from a shared inbox and task queue, identify action, owner, due date, and missing info.
• Check requests against operating instructions before updating tasks; keep descriptions clear.
• Organize assignments in a project tool (e.g., Trello), set reminders, keep status visible to the team.
• Ask owners for missing details and record responses to avoid repeated inquiries.
• Maintain operating instructions in a knowledge base (Notion), flag outdated steps for review.
• Coordinate routine handoffs between coordinators and confirm ownership of next actions.
• Follow up on requests at checkpoints, update deadlines, and alert the lead when delays occur.
• Escalate conflicting instructions or access problems to the operations lead.
• Prepare concise status summaries of completed and pending tasks and confirm with owners before closing.
• Ensure quality through accurate updates, timely turnaround, complete notes, and follow-up to improve future work.

Kenntnisse

Attention to detail

Clear written communication

Time management

Remote work readiness

Collaboration

Ausbildung

High school diploma or equivalent

Tools

Trello

Notion

Jobbeschreibung

Talentoma is seeking an Operations Administrator to support the daily workflow of the operations team. This fully remote role is based in Indiana, United States, and requires a consistent 40-hour week with flexible shift times across days.

You will manage requests via shared systems, keeping notes current and ensuring colleagues stay on track. Responsibilities include processing requests, updating Trello boards, maintaining Notion knowledge bases, and coordinating handoffs.