Office Coordination Associate

Talentoma; Indiana; Remoto; USD 42.000 - 62.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Descrizione del lavoro

Talentoma is seeking an Office Coordination Associate for a fully remote role based in Indiana, USA. The position supports the administrative operations team, coordinating requests, updating trackers, and preparing materials to keep workflows moving efficiently.

Responsibilities include scheduling, status updates, and cross-team communication. Requires a high school diploma, comfort with monday.com and Outlook, and the ability to work a 40-hour week with varying shifts.

Competenze

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Familiar with administrative workflows and task tracking.
• Able to organize requests and maintain clear status across multiple tasks.
• Proficient with monday.com, Outlook, and Google Sheets.
• Authorized to work in the United States and able to work remotely.

Mansioni

• Receive and acknowledge office coordination requests and define the outcome.
• Review details, priority, ownership, deadlines, and approvals.
• Enter details and updates into monday.com.
• Coordinate virtual meetings using Outlook.
• Maintain trackers and logs in Google Sheets.
• Prepare updates, checklists, and templates.
• Communicate with internal contacts and vendors.
• Follow up before deadlines and escalate as needed.
• Review completed work and close with notes.
• Meet quality standards with accurate coordination and follow-up.

Conoscenze

Administrative workflows

Task tracking

Meeting support

Internal correspondence

monday.com

Microsoft Outlook

Google Sheets

Communication

Discretion

Formazione

High school diploma

Strumenti

monday.com

Microsoft Outlook

Google Sheets

Descrizione del lavoro

Job Title: Office Coordination Associate

Monthly Pay: $3,721 - $5,558 USD per month

Summary

A work request arrives, is reviewed, organized, tracked, communicated to the right contact, and closed with clear updates. The Office Coordination Associate supports orderly remote office workflows by helping internal teams keep shared requests, meeting needs, and routine administrative activities moving from start to finish. This role sits within the administrative operations team and works under an office coordination team lead while partnering with team members, managers, vendors, and other internal contacts. The position is fully remote and work from home in Indiana, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary. Success in this role matters because timely coordination, accurate updates, and dependable follow-through help colleagues focus on their priorities and maintain smooth daily operations.

Job Responsibilities

• Receive office coordination requests through a shared email queue, internal messages, and assigned tasks, then acknowledge receipt and identify the requested outcome.
• Review each request for complete details, priority, ownership, deadlines, and needed approvals before beginning coordination activities.
• Enter request details, status updates, contacts, and next steps in a project management platform such as monday.com.
• Coordinate virtual meeting logistics, invitations, attendee responses, and schedule changes using a scheduling and calendar tool such as Microsoft Outlook.
• Maintain shared trackers, routine logs, task lists, and status summaries using spreadsheets and data entry such as Google Sheets.
• Prepare clear internal updates, meeting materials, checklists, and follow-up messages using approved templates and established procedures.
• Communicate with internal contacts and approved vendors to confirm request details, provide progress updates, and obtain missing information.
• Follow up on open items before deadlines and **escalate** unclear priorities, delayed responses, or approval needs to the office coordination team lead.
• Review completed requests for accuracy, required details, current status, and clear closing notes before marking work complete.
• Meet quality expectations through accurate coordination, timely turnaround, complete notes, organized trackers, and consistent follow-up.

Qualifications

• High school diploma or equivalent.
• No experience required, related experience preferred.
• Familiarity with administrative workflows, shared task tracking, meeting support, and professional internal correspondence.
• Ability to organize incoming requests, distinguish urgent items, and maintain clear status information across multiple assignments.
• Ability to use a project management platform such as monday.com to update tasks, owners, deadlines, and progress.
• Ability to use a scheduling and calendar tool such as Microsoft Outlook and spreadsheets and data entry such as Google Sheets.
• Strong written and verbal communication for confirming details, sharing updates, and asking focused follow-up questions.
• Ability to follow established procedures, use templates carefully, and handle routine information with discretion.
• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work supporting desk-based administrative coordination.
• Structured onboarding and training on monday.com, Microsoft Outlook, Google Sheets, and internal coordination procedures.
• Regular check-ins with the office coordination team lead to discuss priorities, questions, and progress.
• Skill building in workflow automation, meeting preparation, task tracking, status communication, and process support.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.