Remote Lease Administrator - Global Accounts

Colliers International; Central City (KY); Remote; USD 67,000 - 73,000; Full time

Benefits offered by this job

Medical benefits

401k plan

Paid time off

Paid holidays

Job summary

Colliers is seeking a Lease Administrator to manage lease administration functions, client relationships, and centralized reporting for small to midsized accounts or global accounts. The role focuses on ensuring accuracy of lease data, billing, and performance metrics across a global team.

The position requires experience with multiple real estate database systems, strong communication, and the ability to operate remotely while coordinating with internal and client teams.

Qualifications

• Associates or Bachelors degree in business, accounting, real estate, or similar field preferred.
• At least 3 years of relevant experience in the commercial real estate lease administration and/or accounting and property management fields.
• Experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management systems.
• Proven track record in multi‑line global accounts with 1,000+ leases and a global account management structure.
• Intermediate proficiency with Microsoft Office (Word, PowerPoint, Excel, OneNote, etc.).

Responsibilities

• Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters.
• Understand client business objectives, real estate portfolio strategy, and service expectations.
• Maintain understanding of client agreements including scope of work, fee structure, billing frequency and payee information.
• Conduct regular meetings and reviews with clients to present portfolio updates, key metrics, and performance reports.
• Develop and maintain strong client governance programs such as reporting cadence and communication methods.
• Track, maintain, and communicate all expirations and option exercise dates.
• Oversee and ensure global team delivers services per client process and contract.
• Prepare monthly rental payment schedules and review recovery clauses and pass‑through expenses.
• Reconcile accounts with outstanding balances and assist with disputes with landlords and clients.
• Maintain data integrity of tenant and lease information in the database and assist with onboarding of new accounts.

Job description

Colliers is seeking a Lease Administrator to manage lease administration functions, client relationships, and centralized reporting for small to midsized accounts or global accounts. The role focuses on ensuring accuracy of lease data, billing, and performance metrics across a global team.

The position requires experience with multiple real estate database systems, strong communication, and the ability to operate remotely while coordinating with internal and client teams.