Remote Lease Administration Specialist

Colliers International; Yorktown (VA); Remote; USD 67,000 - 73,000; Full time

Benefits offered by this job

Medical benefits

401k with employer match

Paid time off (vacation/sick)

Paid holidays

Parental leave

Job summary

Colliers International is seeking a Lease Administrator to manage global lease administration, client relationships, and centralized reporting for small to mid‑sized accounts within a remote, multi-location setup. The role emphasizes accuracy in lease data, governance, and effective client communication.

You will coordinate with a global team, maintain dashboards and systems, and drive timely billing and dispute resolution while supporting transition of new accounts and ensuring process

Qualifications

• Associates or Bachelors degree in business, accounting, real estate, or similar field preferred.
• At least 3 years of relevant experience in commercial real estate lease administration and/or accounting.
• Experience with commercial real estate databases such as Visual Lease, ProLease, CoStar, WorkTrac, etc.

Responsibilities

• Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters.
• Understand client objectives, real estate portfolio strategy and service expectations.
• Maintain client agreements, scope of work, billing frequency and payee information in relevant systems.
• Conduct regular meetings and reviews with clients to present portfolio updates and performance reports.
• Develop and maintain client governance programs including reporting cadence and communication methods.
• Track expirations, option exercise dates, and other critical information.
• Oversee and ensure global team delivers services per client process and contract.
• Prepare monthly rental payment schedules and review pass‑through expenses.

Skills

Lease administration

Client management

Communication

Remote work capable

Education

Bachelor's degree

Associate degree

Tools

Visual Lease

APEX

ProLease

CoStar

WorkTrac

Lucernex

Planon

Manhattan

Job description

Colliers International is seeking a Lease Administrator to manage global lease administration, client relationships, and centralized reporting for small to mid‑sized accounts within a remote, multi-location setup. The role emphasizes accuracy in lease data, governance, and effective client communication.

You will coordinate with a global team, maintain dashboards and systems, and drive timely billing and dispute resolution while supporting transition of new accounts and ensuring process