Remote Lease Administrator – Global Accounts

Colliers International; Clayton (MO); Remote; USD 67,000 - 73,000; Full time

Benefits offered by this job

Medical benefits

401(k) with company match

Paid time off

Paid holidays

Parental leave

Job summary

Colliers International is seeking a Lease Administrator to manage global lease administration functions, client/vendor relationships, and centralized reporting for small to midsized accounts within a global framework.

You will maintain lease data, produce dashboards, review billing, and support transition onboarding while coordinating with a remote/global team. Strong communication, independence, and time management are essential.

Qualifications

• Associates or Bachelors degree in business, accounting, real estate, or similar field preferred.
• Qualified candidates will have at least 3 years of relevant experience in commercial real estate lease administration and/or accounting and property management, in landlord or tenant roles.
• Experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or similar systems.
• Expertise with multi-line global accounts and large lease portfolios (1,000+ leases) in a global account management structure.
• Intermediate proficiency with Microsoft Office (Word, PowerPoint, Excel, OneNote, etc.).
• Proven ability to work independently, preferably remotely, and strong time management.

Responsibilities

• Serve as the main contact for clients and internal stakeholders on global lease administration.
• Understand client objectives, real estate portfolio strategy, and service expectations.
• Maintain client agreements, scope of work, billing, and payee information in WorkTrac.
• Conduct regular client meetings to present portfolio updates, metrics, and reports.
• Develop governance programs including reporting cadence and communication practices.
• Track expirations, option exercise dates, and critical lease data.
• Drive client satisfaction and a strong net promoter score.
• Manage escalations and ensure timely issue resolution.
• Identify risks and drive mitigation strategies; project manage solutions.
• Oversee global team delivery per client contracts and processes.
• Participate in client presentations for new business pitches.
• Oversee database task assignments to global team members.
• Establish weekly calls and internal communications with global lease admin team.
• Prepare and convey impactful communications with professional presence.
• Foster collaboration and maintain a productive team environment.
• Demonstrate understanding of AI tech and evolving processes.

Skills

Time management

Leadership

Communication

Analytical thinking

Client relationship management

Project management

Multitasking

Education

Bachelor's degree

Associates degree

Tools

Visual Lease

APEX

ProLease

CoStar

WorkTrac

Lucernex

Planon

Manhattan

Job description

Colliers International is seeking a Lease Administrator to manage global lease administration functions, client/vendor relationships, and centralized reporting for small to midsized accounts within a global framework.

You will maintain lease data, produce dashboards, review billing, and support transition onboarding while coordinating with a remote/global team. Strong communication, independence, and time management are essential.