Remote Administrative Project Coordinator

Stella Contracting, Inc; Scottsdale (AZ); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangement

Professional development

Career growth opportunities

Supportive team

Job summary

Stella Contracting, Inc. is seeking a detail-oriented Administrative Project Specialist for a full-time contract role in the Scottsdale area. The position blends administrative work with project coordination to support timely delivery of company initiatives.

The ideal candidate will have 2–4 years of admin/coordination experience, strong MS Office and PM software skills, and excellent communication and organizational abilities. Flexible remote, hybrid or onsite options available.

Qualifications

• Associate's or bachelor’s degree in Business Administration, Project Management, or related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management roles.
• Strong proficiency with Microsoft Office Suite and project management software.

Responsibilities

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendars and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members for special projects.

Skills

Communication

Time management

Organizational skills

Independent working

Team player

Education

Associate's or Bachelor's degree in Business Administration/Project Management

Tools

Microsoft Office Suite

Project management software

Job description

Stella Contracting, Inc. is seeking a detail-oriented Administrative Project Specialist for a full-time contract role in the Scottsdale area. The position blends administrative work with project coordination to support timely delivery of company initiatives.

The ideal candidate will have 2–4 years of admin/coordination experience, strong MS Office and PM software skills, and excellent communication and organizational abilities. Flexible remote, hybrid or onsite options available.