Remote & Hybrid Administrative Assistant

Boyum Barenscheer; Minneapolis (MN); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

20 days PTO

9 paid holidays

Health plans

401(k)

Job summary

Boyum Barenscheer is seeking an Administrative Assistant I to provide day‑to‑day support under the Administrative Manager. You will help maintain a welcoming front desk, organize records, and assist with mail, schedules, and client correspondence.

This role emphasizes confidentiality, accuracy, responsiveness, and teamwork, with opportunities for in‑office, hybrid, or remote work depending on location and role.

Qualifications

• High school diploma or equivalent required; Associate's degree from a two-year college or technical school preferred.
• 0–1 year of general administrative or office experience, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office programs; familiarity with accounting software is helpful but not required.
• Developing organizational skills with the ability to follow directions and prioritize tasks.
• Strong written, proofreading, and oral communication skills.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

• Provides reception coverage and maintains a welcoming front desk experience.
• Maintains reception area and client-ready spaces.
• Sorts, posts, and distributes mail and packages; coordinates courier services.
• Monitors office supplies and kitchen inventory.
• Processes incoming tax documents and prepares files for scanning.
• Scans, files, and organizes client records (physical and digital).
• Assembles tax returns and client deliverables for distribution (paper or electronic).
• Assists with sending tax returns and related documents via e-file; tracks acknowledgments.
• Drafts basic correspondence and schedules meetings; takes minutes as requested.
• Maintains accurate client contact information in firm systems.
• Provides administrative support to partners and staff.

Skills

Organizational skills

Written communication

Proofreading

Oral communication

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Word

Microsoft Outlook

Karbon

GoFileRoom

TaxCaddy

SurePrep

Engagement Manager

UltraTax

Job description

Boyum Barenscheer is seeking an Administrative Assistant I to provide day‑to‑day support under the Administrative Manager. You will help maintain a welcoming front desk, organize records, and assist with mail, schedules, and client correspondence.

This role emphasizes confidentiality, accuracy, responsiveness, and teamwork, with opportunities for in‑office, hybrid, or remote work depending on location and role.