Administrative Assistant I | Hybrid/Remote Front Desk & Docs

Boyum & Barenscheer, PLLP; BLOOMINGTON (MN); On-site; USD 30,307 - 33,062; Full time

Benefits offered by this job

20 days PTO

9 paid holidays

Medical plans (HSA and FSA)

Dental

Vision

Nice Healthcare

401(k) with safe harbor

CPA assistance

Tuition reimbursement

Hybrid/remote work options

Job summary

Boyum & Barenscheer, PLLP is seeking an Administrative Assistant I to provide day-to-day support under supervision. You will handle front desk tasks, manage mail and supplies, and assist with tax document preparation and client records with confidentiality.

The role emphasizes accuracy, responsiveness, and follow-through, contributing to a welcoming, well-organized office environment. Authorization to work in the United States on a full-time basis is required.

Qualifications

• High school diploma or equivalent required; AA degree preferred.
• 0–1 year of general administrative or office experience, or an equivalent combination of education and experience.
• Working knowledge of Microsoft Office programs, especially Word and Outlook; exposure to accounting software is helpful but not required.
• Developing organizational skills with the ability to follow direction and prioritize assigned work.
• Solid written, proofreading, and oral communication skills.
• Applicants must be currently authorized to work in the United States on a full‑time basis.

Responsibilities

• Front Desk: Provides reception coverage and supports a professional, welcoming front desk experience.
• Maintains the reception area and common spaces to be client-ready.
• Receives, posts, and distributes mail, packages, and faxes; coordinates courier or specialty mail services.
• Assists with monitoring inventory of office supplies, kitchen supplies, beverages, and snacks.
• Administrative Support: Processes incoming tax documents by sorting and preparing files for scanning.
• Assists with scanning, filing, and organizing client records.
• Assembles tax returns and client deliverables for paper or electronic distribution.
• Assists with sending tax returns, 1099s, and related documents through efile systems and tracks acknowledgments under guidance.
• Helps prepare and distribute engagement letters, tax organizers, and routine client correspondence.
• Drafts basic correspondence, schedules meetings, and takes meeting minutes as requested.
• Enters and maintains accurate client contact information and communication preferences in firm systems.
• Provides administrative support to partners and staff as requested.

Skills

MS Office

Word

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Karbon

GoFileRoom

TaxCaddy

SurePrep

Engagement Manager

UltraTax

Job description

Boyum & Barenscheer, PLLP is seeking an Administrative Assistant I to provide day-to-day support under supervision. You will handle front desk tasks, manage mail and supplies, and assist with tax document preparation and client records with confidentiality.

The role emphasizes accuracy, responsiveness, and follow-through, contributing to a welcoming, well-organized office environment. Authorization to work in the United States on a full-time basis is required.