Front Desk & Admin Assistant I — Hybrid

Boyum-Barenscheer; Arden Hills (MN); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

20 days PTO

9 paid holidays

Medical plans

Health Savings Account (HSA)

Dental

Vision

401(k) with company match

Tuition reimbursement

CPA assistance and exam support

Job summary

Boyum Barenscheer seeks an Administrative Assistant I to provide day-to-day support under the Administrative Manager. You will handle front desk tasks, organize client records, prepare tax documents for scanning, and assist with preparing engagement letters and client correspondence.

The role emphasizes accuracy, confidentiality, and professional interaction with clients and staff. In-office, hybrid, or remote options may apply depending on the role and location.

Qualifications

• High school diploma or equivalent; AA preferred.
• 0–1 year of general administrative or office experience.
• Working knowledge of Microsoft Office, especially Word and Outlook.
• Developing organizational skills with the ability to follow direction and prioritize assigned work.
• Solid written, proofreading, and oral communication skills.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

• Provides reception coverage as scheduled and supports a professional, welcoming front desk experience.
• Helps maintain the reception area and common spaces to ensure they are client-ready.
• Receives, posts, and distributes mail, packages, and faxes; coordinates courier or specialty mail services as directed.
• Assists with monitoring inventory of office supplies, kitchen supplies, beverages, and snacks.
• Processes incoming tax documents by sorting and preparing files for scanning.
• Assists with scanning, filing, and organizing physical and digital client records.
• Assembles tax returns and client deliverables for paper or electronic distribution.
• Assists with sending tax returns, 1099s, and related documents through e-file systems and tracks acknowledgments under guidance.
• Helps prepare and distribute engagement letters, tax organizers, and routine client correspondence.
• Drafts basic correspondence, schedules meetings, and takes meeting minutes as requested.
• Enters and maintains accurate client contact information and communication preferences in firm systems.
• Provides administrative support to partners and staff as requested.
• Performs other duties as assigned to build proficiency across the administrative function.

Skills

Organizational skills

Written and verbal communication

Prioritization

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Word

Outlook

Karbon

GoFileRoom

TaxCaddy

SurePrep

Engagement Manager

UltraTax

Job description

Boyum Barenscheer seeks an Administrative Assistant I to provide day-to-day support under the Administrative Manager. You will handle front desk tasks, organize client records, prepare tax documents for scanning, and assist with preparing engagement letters and client correspondence.

The role emphasizes accuracy, confidentiality, and professional interaction with clients and staff. In-office, hybrid, or remote options may apply depending on the role and location.