Hybrid Administrative Assistant: Office & Scheduling Pro

BDO USA; Norfolk (VA); Hybrid; USD 30,000 - 44,000; Full time

Job summary

BDO USA provides in-office administrative support across the assigned office, with duties potentially spanning a geographic market. The Administrative Assistant works with principals and directors, supports service teams, and assists with front-desk and mail room tasks as needed, including onboarding and offboarding processes.

This variable hybrid role may require up to full-time, on-site support depending on location.

Qualifications

• High School Diploma, GED or equivalent, required
• Bachelor's degree, preferred
• Experience with Microsoft Office Suite and ERP systems is expected

Responsibilities

• Supports various departments through standardized processing of tasks using firm systems and software.
• Provides scheduling support for meetings, calendar invites, room reservations and catering arrangements.
• Assists with vendor invoices coding and approval, and processes client invoices with management guidance.
• Supports onboarding and offboarding of employees as directed.
• Handles expense reporting by submitting expense tickets and keeps client data and billing organized.
• Produces letters, memos, interoffice communications and confidential presentations as needed.
• Assists with tax-related support on a seasonal basis and performs other duties as required.

Skills

Communication skills

Multitasking

Attention to detail

Customer service

Team player

Education

High School Diploma or GED

Bachelor's degree, preferred

Tools

Microsoft Office Suite

PeopleSoft database

Job description

BDO USA provides in-office administrative support across the assigned office, with duties potentially spanning a geographic market. The Administrative Assistant works with principals and directors, supports service teams, and assists with front-desk and mail room tasks as needed, including onboarding and offboarding processes.

This variable hybrid role may require up to full-time, on-site support depending on location.