Remote HV Administrative Assistant | Project Coordination

SOLV Energy, Inc.; Wisconsin; Remote; USD 52,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan

Paid Time Off

Job summary

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to provide administrative and operational support to the HV department.

This fully remote role coordinates project documentation, supports procurement and scheduling, and ensures effective communication among internal teams, clients, vendors, and field personnel. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.

Qualifications

• Strong organizational and documentation skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Proficient in coordinating schedules, meetings, and travel logistics.

Responsibilities

• Provide administrative support to HV department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and meeting minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with startup, closeout, and general project administration.
• Track milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Assist with document distribution and control processes.
• Assist with handoffs between business development, preconstruction, and operations.
• Assist with PO creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and teams.
• Maintain vendor records and procurement documentation.
• Track lead times and material status updates.
• Assist with invoice processing and cost reporting.
• Compile project data for management reporting.

Skills

Organizational skills

Detail-oriented

Multitasking

Communication

Tools

ERP

CRM

Document management systems

Job description

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to provide administrative and operational support to the HV department.

This fully remote role coordinates project documentation, supports procurement and scheduling, and ensures effective communication among internal teams, clients, vendors, and field personnel. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.