Remote High-Voltage Admin & Project Coordinator

SOLV Energy, Inc.; Oklahoma; Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Vacation, sick and holiday pay

Job summary

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to provide administrative and operational support to the HV department, coordinating project documentation, records, scheduling, and communications with internal teams, clients, vendors, and field personnel in a fully remote setting.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment, with responsibilities spanning procurement,

Qualifications

• Must be legally authorized to work in the U.S.
• Strong organizational and communication skills are essential.

Responsibilities

• Provide administrative support to the High Voltage department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and meeting minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with project startup, closeout, and general project administration.
• Track project milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support project teams with document distribution and document control processes.
• Assist with project handoffs between business development, preconstruction, and operations.
• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and support procurement documentation.
• Track lead times and assist with material status updates.
• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting activities.
• Compile project data for management reporting.
• Maintain accurate records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Assist in preparing customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Job description

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to provide administrative and operational support to the HV department, coordinating project documentation, records, scheduling, and communications with internal teams, clients, vendors, and field personnel in a fully remote setting.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment, with responsibilities spanning procurement,